REVISED AGENDAPUBLIC SESSION Wednesday, September 22, 2021 at 9:00 A.m. - 12:00 P.m.Zoom Meeting1.Call to Order 2.Swearing-In of Board Member - Steve Zvi Ranot 3.Disclosure of Interest 4.Confirmation of Public Minutes of June 16, 2021 Board Meeting 1.DRAFT Minutes - Public- 2021 06 16.pdf5.Presentation 5.1Recognition of 50th Anniversary of York Regional Police 1.50th Anniversary PSB Letter.pdf6.Deputations (Subject to Board approval) 6.1Robert Vallée and Marnie Hill, Parents Against Child Trafficking and Council of Women Against Sex Trafficking in York Region. 1.Request for Deputation Sept 22-2021 from PACT-Markham and CWASTYR.pdf7.Communications 7.1Order-in-Council, Lieutenant Governor of Ontario, approved and ordered on July 8, 2021, appointing Steve Zvi Ranot as a member of the Regional Municipality of York Police Services Board for a three-year term. 1.SolGen - OC-975-2021 - Steve Zvi.pdf7.2Memorandum from Chair Maurizio Bevilacqua, York Regional Police Services Board, dated September 22, 2021. 1.Memo_Board Diversity Training.pdf2.Appendix A - Diversity Training Memo.pdf7.3Correspondence from Richard Stubbings, Assistant Deputy Minister, Ministry of the Solicitor General, dated July 30, 2021. 1.21-0084 - All Chiefs Memo - OIPRD Publishing Guidelines.pdf2.21-0084 - Attachment 1 - MEMO OIPRD All Chiefs Memo - Publication of Disciplinary Hearing Decisions (2020-06-14).pdf3.21-0084 - Attachment 2 - OIPRD-Guideline-for-the-Publication-of-Disciplinary-Decisions.pdf8.Items for Consideration - Reports of the Chief of Police 8.1Interim Financial Reporting for the Period Ending June 30, 2021 1.Interim Financial Reporting for the Period Ending June 30 2021.pdf2.Att 1 - Schedule of Operating Budget Spending as of June 30, 2021.pdf3.Att 2 - Schedule of Capital Budget Spending as of June 30, 2021.pdf4.Att 3 - Schedule of Reserve Balances as of June 30, 2021.pdf5.Att 4 - Schedule of COVID-19 Financial Implications as of June 30, 2021.pdf6.Att 5 - Schedule of Operating Expenditures as of June 30, 2021.pdf7.Att 6 - Schedule of Financial Notes as of Jun 30 21 08.25.21.pdfRECOMMENDATION That the Board receive the unaudited interim financial reports for the six-month period ending June 30, 2021, pursuant to Financial Management Board Policy No. 01/05. 8.2Contract Extensions Beyond Five Years 1.Contract Extensions Beyond Five Years.pdfRECOMMENDATIONS That the Board authorize the extension of the agreements for various goods and services with the contractors listed in Table 1, upon the end of contract term, for additional terms up to one year, provided that the contractor has performed the services to the satisfaction of the Chief, and that sufficient funds have been provided in the annual budget; and That the Chief be authorized to execute the agreements on behalf of the Board, subject to the approval of the Regional Municipality of York’s Regional Solicitor, or designate, as to form and content. 8.3Purchasing Bylaw Quarterly Report 1.Second Quarter Purchasing Bylaw Quarterly Report.pdfRECOMMENDATION That the Board receive this report pursuant to the Purchasing Bylaw 10-17 quarterly reporting requirements. 8.4Proposal for Use of Public Relations Reserve Funds 1.Proposal for Use of Public Relations Reserve Funds.pdfRECOMMENDATION That the Board approve a disbursement from the Public Relations Reserve Fund for the 2021 Hike for D/C Meghan Crook in support of Big Brothers Big Sisters for $2,500. 8.5Semi-Annual Report on Public Complaints 1.Semi-Annual Report on Public Complaints.pdf2.Semi-Annual Report on Public Complaints Attachments - Comparison January to June 2021.pdfRECOMMENDATION That the Board receive this report pursuant to Section 31(1)(j) of the Police Services Act, Board By-Law No. 01-11 respecting the Administration of the Complaints System under Part V of the Police Services Act. 8.62020 York Transit Annual Report 1.2020 York Transit Annual Report.pdf2.2020 York Transit Annual Report Att 1 - YRT_2020_Enforcement_and_Security_Annual_Report.pdf3.2020 York Transit Annual Report Att 2 - YRT_2020_Enforcement_and_Security_Annual_Report.pdfRECOMMENDATION That the Board receive this report pursuant to Section 52 of the Agreement between the Regional Municipality of York Police Services Board and the Regional Municipality of York. 8.72021 Semi-Annual Statistics Report 1.2021 Semi Annual Statistics.pdf2.2021 Semi Annual Statistics - Att 1 - Appendix A.pdf3.2021 Semi Annual Statistics - Att 2-5 Appendices B-E.pdf4.2021 Semi Annual Statistics - Att 6 - Appendix-F.pdfRECOMMENDATION That the Board receive this report for information. 9.Items for Consideration - Reports of the Executive Director 9.12022 Schedule for Regular Meetings of the Board 1.ED Report_2022 Meeting Schedule.pdfRECOMMENDATION That the Board approve the proposed 2022 schedule for regular meetings of the York Regional Police Services Board and Board training and educations sessions attached as Appendix A, pursuant to Procedural Bylaw No. 07-17. 9.2Public Relations Reserve Fund - Semi-Annual Report 1.ED Report_Sep 22 2021_PR Fund Semi-Annual Report.pdf2.Attachment 1 - PR Semi-Annual Report.pdfRECOMMENDATION That the Board receive this report in accordance with its Public Relations Reserve Fund Policy No. 08/08. 9.32022 Board Operating Budget Request 1.ED Report_Sep 22 2021_Board Budget 2022.pdf2.DRAFT 2022 Board Budget_Appendix A.pdfRECOMMENDATIONS That the Board approve the 2022 net Operating Budget of $514,300; That the Board forward a copy of this report to the Manager of Financial Services, York Regional Police for inclusion in the police budget presentation to Committee of the Whole. 9.4Public Relations Reserve Fund - Request for Funding 1.ED Report_Sep 22 2021_PR Request.pdf2.CAPG Revised Request for Support 2021.pdfRECOMMENDATION That the Board approve an expenditure of $5,000 from the Board’s Public Relation Fund in support of Canadian Association of Police Governance. 10.Unfinished Business 11.Other Business 12.Motion to convene in Private Meeting for the purpose of considering confidential items pertaining to legal and personnel matters in accordance with Section 35(4) of the Police Services Act RECOMMENDATIONThat the Board move into Private Session.13.Motion to reconvene in Public Meeting 14.Consideration of Private Items 15.Confirmatory Bylaw 1.Confirming Bylaw NO 08-21 - 2021 09 22.pdf16.Adjournment No Item Selected This item has no attachments1.Confirming Bylaw NO 08-21 - 2021 09 22.pdf1.Request for Deputation Sept 22-2021 from PACT-Markham and CWASTYR.pdf1.Contract Extensions Beyond Five Years.pdf1.Proposal for Use of Public Relations Reserve Funds.pdf1.Semi-Annual Report on Public Complaints.pdf2.Semi-Annual Report on Public Complaints Attachments - Comparison January to June 2021.pdf1.Second Quarter Purchasing Bylaw Quarterly Report.pdf1.2020 York Transit Annual Report.pdf2.2020 York Transit Annual Report Att 1 - YRT_2020_Enforcement_and_Security_Annual_Report.pdf3.2020 York Transit Annual Report Att 2 - YRT_2020_Enforcement_and_Security_Annual_Report.pdf1.2021 Semi Annual Statistics.pdf2.2021 Semi Annual Statistics - Att 1 - Appendix A.pdf3.2021 Semi Annual Statistics - Att 2-5 Appendices B-E.pdf4.2021 Semi Annual Statistics - Att 6 - Appendix-F.pdf1.Interim Financial Reporting for the Period Ending June 30 2021.pdf2.Att 1 - Schedule of Operating Budget Spending as of June 30, 2021.pdf3.Att 2 - Schedule of Capital Budget Spending as of June 30, 2021.pdf4.Att 3 - Schedule of Reserve Balances as of June 30, 2021.pdf5.Att 4 - Schedule of COVID-19 Financial Implications as of June 30, 2021.pdf6.Att 5 - Schedule of Operating Expenditures as of June 30, 2021.pdf7.Att 6 - Schedule of Financial Notes as of Jun 30 21 08.25.21.pdf1.50th Anniversary PSB Letter.pdf1.21-0084 - All Chiefs Memo - OIPRD Publishing Guidelines.pdf2.21-0084 - Attachment 1 - MEMO OIPRD All Chiefs Memo - Publication of Disciplinary Hearing Decisions (2020-06-14).pdf3.21-0084 - Attachment 2 - OIPRD-Guideline-for-the-Publication-of-Disciplinary-Decisions.pdf1.SolGen - OC-975-2021 - Steve Zvi.pdf1.DRAFT Minutes - Public- 2021 06 16.pdf1.ED Report_2022 Meeting Schedule.pdf1.ED Report_Sep 22 2021_PR Fund Semi-Annual Report.pdf2.Attachment 1 - PR Semi-Annual Report.pdf1.Memo_Board Diversity Training.pdf2.Appendix A - Diversity Training Memo.pdf1.ED Report_Sep 22 2021_PR Request.pdf2.CAPG Revised Request for Support 2021.pdf1.ED Report_Sep 22 2021_Board Budget 2022.pdf2.DRAFT 2022 Board Budget_Appendix A.pdf