REVISED AGENDAPUBLIC SESSIONWednesday, February 22, 2023 at 9:00 A.m. - 2:00 P.m.Zoom Meeting1.Call to Order 2.Indigenous Land Acknowledgement 3.Disclosure of Interest 4.Confirmation of Public Minutes of January 23, 2023 Board Meeting 1.Minutes - Public- 2023 01 23.pdf5.Presentation 6.Deputation (Subject to the Board granting deputant status.) 6.1Matters related to the December condo shooting in the City of Vaughan 1.Deputation_Letter to YRP Chief MacSween.pdfDr. Jack Rozdilsky7.Communications 7.1Correspondence from Michael Kerzner, Solicitor General, Office of the Solicitor General, dated February 7, 2023. 1.SOLGEN_Correspondence_132-2023-316_SG Outgoing.pdfRecommendation: Receive 7.2Correspondence from Kim Donaldson, Vice President, Insurance Bureau of Canada, dated February 9, 2023. 1.York Region_Vaughan.Towing and Impound Services_Feb 9 2023.pdfRecommendation: Refer to the Chief of Police for action7.3Correspondence to Prime Minister Trudeau, Prime Minister of Canada, dated February 7, 2023. 1.Revised Agenda_Letter to PM Trudeau from Chief and YRPSB - FINAL.pdfRecommendation: Approve and refer to the Executive Director for action8.Consideration and Adoption of Reports 8.1Scope Change for Resource Allocation Review to Include Frontline Resourcing and Capability Assessment 1.Scope Change for Span of Control Review-frontline and investigative.pdfRECOMMENDATIONS That the Board authorize a scope change to the direct procurement contract awarded to PricewaterhouseCoopers LLP (PWC) pursuant to Sections 12.2 and 10.1 of York Regional Police Purchasing Bylaw 10-17, for the provision of Resourcing and Capability Assessment of frontline services from a total cost of $190,000 to $590,000; and That the Chief be authorized to execute the agreements on behalf of the Board, subject to the approval of the Regional Municipality of York’s Regional Solicitor, or designate, as to form and content. 8.2Award for Police Vehicle Emergency Equipment 1.Award for Police Vehicle Emergency Equipment.pdfRECOMMENDATIONS That the Board authorize the award of the contract for Request for Proposal (P-22-01) for the supply, delivery, installation and maintenance of police vehicle emergency equipment with 1000164110 Ontario Inc. o/a Manufacturing & Technology Centre for an initial term of five years at cost of $6,907,039 plus applicable taxes, with the option to renew the contract for up to an additional five year term, for a total cost of $15,722,366 plus applicable taxes, if the optional term is exercised; and That the Chief of Police be authorized to execute the contract on behalf of the Board, subject to the approval of the Regional Municipality of York’s Regional Solicitor, or designate, as to form and content. 8.3Purchasing Bylaw Quarterly Report 1.Purchasing Bylaw Quarterly Board Report (Public).pdfRECOMMENDATION That the Board receive this quarterly report pursuant to the Purchasing Bylaw 10-17 quarterly reporting requirements. 8.4Annual Report on the Disposal of Assets - 2022 1.Annual Report on the Disposal of Assets.pdfRECOMMENDATION That the Board receive this annual report for information in accordance with reporting requirements in the Purchasing Bylaw 10-17. 8.5Annual Report on Donations and Sponsorships 1.Annual Report on Donations and Sponsorships (Public).pdf2.Annual Report on Donations and Sponsorships (Public) - Attachment 1.pdfRECOMMENDATIONS That the Board receive this report in accordance with the Board’s Governance Donations and Sponsorships Policy No. 02/01; and, That the Board approve a 2022 donation greater than $10,000 from the attached Appendix A totalling $10,000 in a cash donation. 8.6Annual Report on Public Complaints 1.Annual Report on Public Complaints.pdf2.Annual Report on Public Complaints - Attachment 1.pdfRECOMMENDATION That the Board receive this annual report pursuant to Section 31(1)(j) of the Police Services Act, Board By-Law No. 01-11, respecting the Administration of the Complaint System under Part V of the Police Services Act. 8.7Annual Report on Equity and Inclusion Strategy 1.Annual Report on Equity and Inclusion Strategy.pdf2.Annual Report on Equity and Inclusion Strategy - Attachment 1.pdf3.Annual Report on Equity and Inclusion Strategy - Attachment 2.pdfRECOMMENDATION That the Board receive this annual report for information pursuant to the Board’s Equity and Inclusion Policy No. 04/11 8.8Annual Report on Freedom of Information Access Requests 1.Annual Freedom of Information.pdfRECOMMENDATION That the Board receive this annual report for information. 8.9Installations on Radio Communication Towers 1.Installations on Radio Communication Towers.pdfRECOMMENDATION That the Board receive this annual report for information pursuant to the Police Services Board Installation on Radio Communication Towers Policy No. 02/09. 8.10Public Relations Reserve Fund - Request for Funding - Report of the Executive Director 1.ED Report_Feb 22 2023_PR Requests.pdf2.Attachment_Member Partner Package 2023.pdfRECOMMENDATION That the Board approve an expenditure of $3,000 from the Board’s Public Relations Fund in support of the Ontario Association of Police Services Boards. 8.11Accessibility for Ontarians with Disabilities Act, 2005 Public Feedback on Accessible Customer Service - Report of the Executive Director 1.ED Report_Accessible Customer Service Feedback_2022.pdfRECOMMENDATION That the Board receive this report pursuant to the Accessible Customer Service Policy 04/09. 8.12Freedom of Information Access Requests - 2022 - Report of the Executive Director 1.ED Report_Feb 22 2023_FOI Requests.pdfRECOMMENDATION That the Board receive this report in accordance with its Bylaw No. 09-15, a bylaw to establish administration policies for Municipal Freedom of Information and Protection of Privacy Act Access Requests. 9.Unfinished Business 10.Other Business 11.Private Meeting Motion to convene in Private Meeting for the purpose of considering confidential items pertaining to legal and personnel matters in accordance with Section 35(4) of the Police Services ActRECOMMENDATIONThat the Board move into Private Session.12.Motion to reconvene in Public Meeting 13.Consideration of Private Item People, Wellness and Talent (Recommendations 1 and 2) Special Constables Status Report (Recommendation 1) 14.Confirmatory Bylaw 1.Confirming Bylaw NO 03-23 - 2023 02 22.pdf15.Adjournment No Item Selected This item has no attachments1.Purchasing Bylaw Quarterly Board Report (Public).pdf1.Annual Freedom of Information.pdf1.Annual Report on the Disposal of Assets.pdf1.Scope Change for Span of Control Review-frontline and investigative.pdf1.Annual Report on Public Complaints.pdf2.Annual Report on Public Complaints - Attachment 1.pdf1.Annual Report on Donations and Sponsorships (Public).pdf2.Annual Report on Donations and Sponsorships (Public) - Attachment 1.pdf1.Annual Report on Equity and Inclusion Strategy.pdf2.Annual Report on Equity and Inclusion Strategy - Attachment 1.pdf3.Annual Report on Equity and Inclusion Strategy - Attachment 2.pdf1.Award for Police Vehicle Emergency Equipment.pdf1.Installations on Radio Communication Towers.pdf1.Confirming Bylaw NO 03-23 - 2023 02 22.pdf1.SOLGEN_Correspondence_132-2023-316_SG Outgoing.pdf1.Minutes - Public- 2023 01 23.pdf1.ED Report_Accessible Customer Service Feedback_2022.pdf1.ED Report_Feb 22 2023_FOI Requests.pdf1.York Region_Vaughan.Towing and Impound Services_Feb 9 2023.pdf1.Deputation_Letter to YRP Chief MacSween.pdf1.ED Report_Feb 22 2023_PR Requests.pdf2.Attachment_Member Partner Package 2023.pdf1.Revised Agenda_Letter to PM Trudeau from Chief and YRPSB - FINAL.pdf