REVISED AGENDA
PUBLIC SESSION

Wednesday, February 22, 2023 at 9:00 A.m. - 2:00 P.m.

Zoom Meeting

---

1.

Call to Order

2.

Indigenous Land Acknowledgement

3.

Disclosure of Interest

4.

Confirmation of Public Minutes of January 23, 2023 Board Meeting

5.

Presentation

6.

Deputation (Subject to the Board granting deputant status.)

6.1

Matters related to the December condo shooting in the City of Vaughan

Dr. Jack Rozdilsky

7.

Communications

7.1

Correspondence from Michael Kerzner, Solicitor General, Office of the Solicitor General, dated February 7, 2023.

Recommendation: Receive 

7.2

Correspondence from Kim Donaldson, Vice President, Insurance Bureau of Canada, dated February 9, 2023.

Recommendation: Refer to the Chief of Police for action

7.3

Correspondence to Prime Minister Trudeau, Prime Minister of Canada, dated February 7, 2023.

Recommendation: Approve and refer to the Executive Director for action

8.

Consideration and Adoption of Reports

8.1

Scope Change for Resource Allocation Review to Include Frontline Resourcing and Capability Assessment

• RECOMMENDATIONS
  1. That the Board authorize a scope change to the direct procurement contract awarded to PricewaterhouseCoopers LLP (PWC) pursuant to Sections 12.2 and 10.1 of York Regional Police Purchasing Bylaw 10-17, for the provision of Resourcing and Capability Assessment of frontline services from a total cost of $190,000 to $590,000; and
  2. That the Chief be authorized to execute the agreements on behalf of the Board, subject to the approval of the Regional Municipality of York’s Regional Solicitor, or designate, as to form and content.

8.2

Award for Police Vehicle Emergency Equipment

• RECOMMENDATIONS
  1. That the Board authorize the award of the contract for Request for Proposal (P-22-01) for the supply, delivery, installation and maintenance of police vehicle emergency equipment with 1000164110 Ontario Inc. o/a Manufacturing & Technology Centre for an initial term of five years at cost of $6,907,039 plus applicable taxes, with the option to renew the contract for up to an additional five year term, for a total cost of $15,722,366 plus applicable taxes, if the optional term is exercised; and
  2. That the Chief of Police be authorized to execute the contract on behalf of the Board, subject to the approval of the Regional Municipality of York’s Regional Solicitor, or designate, as to form and content.

8.3

Purchasing Bylaw Quarterly Report

• RECOMMENDATION

  1. That the Board receive this quarterly report pursuant to the Purchasing Bylaw 10-17 quarterly reporting requirements.

8.4

Annual Report on the Disposal of Assets - 2022

• RECOMMENDATION
  1. That the Board receive this annual report for information in accordance with reporting requirements in the Purchasing Bylaw 10-17.

8.5

Annual Report on Donations and Sponsorships

• RECOMMENDATIONS
  1. That the Board receive this report in accordance with the Board’s Governance Donations and Sponsorships Policy No. 02/01; and,
  2. That the Board approve a 2022 donation greater than $10,000 from the attached Appendix A totalling $10,000 in a cash donation.

8.6

Annual Report on Public Complaints

• RECOMMENDATION

  1. That the Board receive this annual report pursuant to Section 31(1)(j) of the Police Services Act, Board By-Law No. 01-11, respecting the Administration of the Complaint System under Part V of the Police Services Act.

8.7

Annual Report on Equity and Inclusion Strategy

• RECOMMENDATION
  1. That the Board receive this annual report for information pursuant to the Board’s Equity and Inclusion Policy No. 04/11

8.8

Annual Report on Freedom of Information Access Requests

• RECOMMENDATION

  1. That the Board receive this annual report for information.

8.9

Installations on Radio Communication Towers

• RECOMMENDATION

  1. That the Board receive this annual report for information pursuant to the Police Services Board Installation on Radio Communication Towers Policy No. 02/09.

8.10

Public Relations Reserve Fund - Request for Funding - Report of the Executive Director

• RECOMMENDATION
  1. That the Board approve an expenditure of $3,000 from the Board’s Public Relations Fund in support of the Ontario Association of Police Services Boards.

8.11

Accessibility for Ontarians with Disabilities Act, 2005 Public Feedback on Accessible Customer Service - Report of the Executive Director

• RECOMMENDATION
  1. That the Board receive this report pursuant to the Accessible Customer Service Policy 04/09.

8.12

Freedom of Information Access Requests - 2022 - Report of the Executive Director

• RECOMMENDATION
  1. That the Board receive this report in accordance with its Bylaw No. 09-15, a bylaw to establish administration policies for Municipal Freedom of Information and Protection of Privacy Act Access Requests.

9.

Unfinished Business

10.

Other Business

11.

Private Meeting

Motion to convene in Private Meeting for the purpose of considering confidential items pertaining to legal and personnel matters in accordance with Section 35(4) of the Police Services Act

• RECOMMENDATION

  That the Board move into Private Session.

12.

Motion to reconvene in Public Meeting

13.

Consideration of Private Item

1. People, Wellness and Talent (Recommendations 1 and 2)
2. Special Constables Status Report (Recommendation 1)

14.

Confirmatory Bylaw

15.

Adjournment