REVISED AGENDAPUBLIC SESSION Wednesday, September 23, 2020 at 9:00 A.m. - 3:00 P.m.Zoom Videoconference1.Disclosure of Interest 2.Confirmation of Public Minutes of June 17, 2020 Board Meeting 1.Minutes - Public- 2020 06 17.pdf3.Presentations 3.1Deputy Chief André Crawford Retirement Badge Presentation 3.2Project Nova - Frontline Modernization Initiatives (Refer to Item No. 6.8) 1.Nova Presentation.pdf4.Deputations 5.Communications 5.1Correspondence from Richard Stubbings, Assistant Deputy Minister, Ministry of the Solicitor General, dated July 20, 2020, regarding Expiry of Emergency Order, O. Reg. 120/20 (Access to COVID-19 Status Information by specific persons). 1.20-0112 - All Chiefs Memo - Expiry of Emergency Order O Reg 120 20.pdf5.2Correspondence from Richard Stubbings, Assistant Deputy Minister, Ministry of the Solicitor General, dated August 10, 2020, regarding Court Security and Prisoner Transportation Program. 1.20-0126 - All Chiefs Memo - Court Security and Prisoner Transportation.pdf5.3Correspondence from Loida A. Pedro, Outreach Coordinator, SIU, Ministry of the Attorney General, dated July 13, 2020, regarding the Special Investigations Unit (SIU) 2019 Annual Report. 1.Annual Report English.pdf5.4Correspondence from Richard Stubbings, Assistant Deputy Minister, Ministry of the Solicitor General, dated September 19, 2020, regarding Enforcement and Amendments under the Reopening Ontario Act, 2020. 1.20-0142 - All Chiefs Memo - Enforcement and Amendments under the Reopening Ontario Act 2020.pdf2.20-0142 - Attachment - Map of Public Health Units.pdf6.Items for Consideration - Reports of the Chief of Police 6.1Interim Financial Reporting for the Period Ending June 30, 2020 1.Interim Finanical Reporting for the Period Ending June 30 2020.pdf2.2020-09-23 Financial Reporting attachments Jun 30 2020.pdfRECOMMENDATION That the Board receive the unaudited interim financial reports for the six month period ending June 30, 2020, pursuant to Financial Management Board Policy No. 01/05. 6.2Direct Purchase for a Customer Service Enhancement System 1.Direct Purchase - Customer Service Enhancement System 2020 09.pdfRECOMMENDATIONS That the Board authorize a contract with SPIDR Tech, Inc. for the purchase of a customer service enhancement subscription for a term of two years commencing on September 1, 2020 at a total cost of $219,800 plus applicable taxes under the Direct Purchase provisions of the Purchasing By-law; and That the Chief be authorized to execute the contract for the subscription, subject to the approval of the Regional Municipality of York's Regional Solicitor or designate as to form and content. 6.3Direct Purchase for Microsoft Unified Support Subscription 1.Direct Purchase - Microsoft Unified Support Subscription 2020 09.pdfRECOMMENDATIONS That the Board authorize a contract with Microsoft Canada Inc. for the purchase of an Advanced Unified Support subscription at a cost of $136,788 plus applicable taxes, for a term of one year commencing on October 1, 2020, with an option to renew for one additional one year term for a total cost of $273,576 plus applicable taxes, if all option years are exercised, under the Direct Purchase provisions of the Purchasing By-law; and That the Chief be authorized to execute the contracts for the subscription and any subsequent renewals, provided that Microsoft Canada has performed to the satisfaction of the Chief and subject to the approval of The Regional Municipality of York’s Regional Solicitor or designate as to form and content. 6.4Contract Extensions for Vehicle Equipment, Printer Toner and Services, Off-Site Physical Records Storage, Software Maintenance, Notebooks and Uniforms Beyond Five Years 1.Contract Extensions - Beyond Five Years.pdfRECOMMENDATIONS That the Board authorize the extension of agreements for vehicle equipment, printer toner and services, off-site physical storage of records, software maintenance, notebooks and uniforms with the Contractors listed in Appendix 1 and Appendix 2, effective September 24, 2020, for additional terms between six months to five years as set out in the Appendices, provided that the contractor has performed the services to the satisfaction of the Chief, and that sufficient funds have been provided in the annual budget; and That the Chief of Police be authorized to execute the agreements on behalf of the Board, subject to the approval of the Regional Municipality of York’s Regional Solicitor, or designate, as to form and content. 6.5Purchasing By-law Quarterly Report and COVID-19 Emergency Purchases 1.Purchasing Bylaw Quarterly and COVID19 Emergency Purchases.pdfRECOMMENDATION That the Board receive this report pursuant to the Purchasing By-Law 10-17 reporting requirements. 6.6Compliance with Board Policy No. 01/20: Access to COVID-19 Status Information by York Regional Police 1.Compliance with Board Policy on Access to COVID-19.pdfRECOMMENDATION That the Board receive this report pursuant to Board Policy No. 01/20, Access to COVID-19 Status Information by York Regional Police. 6.7Hate Crime Update Report in Relation to COVID-19 Related Incidents 1.COVID-related Hate Crime Report 2020 09.pdfRECOMMENDATION That the Board receive this report pursuant to Policy No. 04/03. 6.8Project Nova - Frontline Modernization Initiatives (Refer to Item No. 3.2) 1.Project Nova 2020 Report.pdfRECOMMENDATION That the Board receive this report for information. 6.92020 Semi-Annual Statistics 1.2020 Semi-annual Statistics Report.pdf2.2020 Semi-annual Statistics Report- Attachment.pdfRECOMMENDATION That the Board receive this report pursuant to Police Services Board Crime, Call and Public Disorder Analysis Policy No. 02/00-5. 6.10Semi-Annual Report on Public Complaints 1.Semi-Annual Public Complaints Report - 2020.pdf2.Semi-Annual Public Complaints Report Attachment - 2020.pdfRECOMMENDATION That the Board receive this report pursuant to Section 31(1)(j) of the Police Services Act, Board By-Law No. 01-11 respecting the Administration of the Complaints System under Part V of the Police Services Act. 6.11Report on Solicitations and Donations 1.New Item_2020-09-23 Solicitations and Donations.pdfRECOMMENDATIONS That the Board receive this report in accordance with the Board's Governance Donations and Sponsorships Policy No. 02/01; and That the Board approve a 2020 donation greater than $10,000 from the attached Appendix A totaling $20,000 in cash donation. 7.Items for Consideration - Report of the Board Chair 7.1Eradicating Racism and Strengthening Public Trust and Confidence in Policing 1.11654869-v1-Eradicating Racism and Strengthening Public Trust and Confidence in Policing.pdf2.11655036-v1-APPENDIX A Recommendations.pdf3.Appendix A1_Police in Schools in YR (1).pdf4.Appendix B_G. Thompson_Summary of Submission to YRPSB July 27 2020.pdf5.Appendix B_NACCA submission_YRPolice Service Board.pdf6.Appendix B_VACCA_YRP Services Board - Presentation.pdfRECOMMENDATIONS That the Board receive the summary of community feedback and stakeholder submissions attached to this report as Appendix A, and written submissions from Black community groups attached as Appendix B. That the Board forward the attached summary of community feedback and stakeholder submissions and attached written submissions to the Chief of Police; That the Chief of Police, through consultation and engagement with community stakeholders and the Board, develop an action plan to respond to the community feedback and stakeholder submissions and report back with a summary of proposed actions and/or recommendations in Q1, 2021. 8.Items for Consideration - Reports of the Executive Director 8.1Proposed 2021 Board Meeting Schedule 1.ED Report_2021 Meeting Schedule.pdfRECOMMENDATION That the Board approve the proposed 2021 schedule of Board meetings attached as Appendix A, pursuant to Procedural Bylaw No. 07-17. 8.2Public Relations Fund Semi-Annual Report 1.ED Report_PR-Fund_September 2020.pdf2.Appendix A - PR PSB- Aug 2020.pdfRECOMMENDATION That the Board receive this report in accordance with its Public Relations Reserve Fund Policy No. 08/08. 9.Unfinished Business 10.Other Business 11.Private Session RECOMMENDATIONThat the Board move into Private Session.12.Reconvene in Public Meeting 13.Consideration of Private Items further to Section 35(4) of the Police Services Act Inspector Promotions (Recommendation 1) Re-Appointment of York Region Transit Special Constable (Recommendation 1) 14.Confirmatory Bylaw 1.Confirming Bylaw NO 09-20 - 2020 09 23.pdf15.Adjournment No Item Selected This item has no attachments1.Confirming Bylaw NO 09-20 - 2020 09 23.pdf1.20-0126 - All Chiefs Memo - Court Security and Prisoner Transportation.pdf1.20-0112 - All Chiefs Memo - Expiry of Emergency Order O Reg 120 20.pdf1.Annual Report English.pdf1.Semi-Annual Public Complaints Report - 2020.pdf2.Semi-Annual Public Complaints Report Attachment - 2020.pdf1.2020 Semi-annual Statistics Report.pdf2.2020 Semi-annual Statistics Report- Attachment.pdf1.Compliance with Board Policy on Access to COVID-19.pdf1.COVID-related Hate Crime Report 2020 09.pdf1.Contract Extensions - Beyond Five Years.pdf1.Direct Purchase - Customer Service Enhancement System 2020 09.pdf1.Direct Purchase - Microsoft Unified Support Subscription 2020 09.pdf1.Interim Finanical Reporting for the Period Ending June 30 2020.pdf2.2020-09-23 Financial Reporting attachments Jun 30 2020.pdf1.Project Nova 2020 Report.pdf1.Purchasing Bylaw Quarterly and COVID19 Emergency Purchases.pdf1.Minutes - Public- 2020 06 17.pdf1.ED Report_2021 Meeting Schedule.pdf1.ED Report_PR-Fund_September 2020.pdf2.Appendix A - PR PSB- Aug 2020.pdf1.20-0142 - All Chiefs Memo - Enforcement and Amendments under the Reopening Ontario Act 2020.pdf2.20-0142 - Attachment - Map of Public Health Units.pdf1.New Item_2020-09-23 Solicitations and Donations.pdf1.11654869-v1-Eradicating Racism and Strengthening Public Trust and Confidence in Policing.pdf2.11655036-v1-APPENDIX A Recommendations.pdf3.Appendix A1_Police in Schools in YR (1).pdf4.Appendix B_G. Thompson_Summary of Submission to YRPSB July 27 2020.pdf5.Appendix B_NACCA submission_YRPolice Service Board.pdf6.Appendix B_VACCA_YRP Services Board - Presentation.pdf1.Nova Presentation.pdf