AGENDAPUBLIC SESSIONWednesday, June 22, 2022 at 9:15 A.m. - 12:00 P.m.Zoom Meeting1.Call to Order 2.Indigenous Land Acknowledgement 3.Disclosure of Interest 4.Confirmation of Public Minutes of May 17, 2022 Board Meeting 1.Minutes - Public- 2022 05 17.pdf5.Confirmation of Public Minutes of June 1, 2022 Special Meeting of the Board 1.Special Meeting Minutes - Public- 2022 06 01.pdf6.Presentations 7.Deputations 8.Communications 8.1Correspondence from Jennifer Malloy, Executive Director, Canadian Association of Police Governance, dated April 22, 2022. 1.CAPG Research Project - Letter from Jennifer Malloy.pdf8.2Correspondence from Christopher Raynor, Regional Clerk, The Regional Municipality of York, dated June 2, 2022. 1.Correspondence - Regional Clerk - June 2.pdf2.Community Safety and Well Being Plan for York Region.pdf3.Updated Attachment 1 - Community Safety and Well-Being Plan for York Region.pdf8.3Correspondence from David A. Cameron, Regional Supervising Coroner- Inquests, Ministry of the Solicitor General, dated June 1, 2022. 1.York Regional PS implementation letter.pdf2.MACDOUGALL verdict pkg.pdf9.Consideration and Adoption of Reports 9.1Audit of the 2021 Financial Statements 1.Audit of the 2021 Financial Statements.pdfRECOMMENDATION That the Board receive this report for information. 9.22023 Operating and Capital Budget Direction 1.2023 Operating and Capital Budget Direction.pdf2.2023 Operating and Capital Budget Direction - Attachment 1.pdfRECOMMENDATION That the Board endorse the proposed timeline for the development and approval of the 2023 Operating and Capital budgets as outlined in Table 1. 9.3Direct Purchase of Conducted Energy Weapons 1.Direct Purchase - T7 CEW.pdf2.Direct Purchase Attachment - Axonpublicsafetysolesourceletter.pdfRECOMMENDATIONS That the Board approve a direct purchase for the purchase and supply of the Taser 7 Conducted Energy Weapons to Axon Public Safety Canada Inc. at a total cost not to exceed $2,070,000 excluding HST, for a period of 75 months; and That the Chief of Police be authorized to execute the contract on behalf of the Board, subject to the approval of the Regional Municipality of York’s Regional Solicitor, or designate, as to form and content. 9.4Contract Extensions Beyond Five Years 1.Contract Extensions Beyond Five Years.pdfRECOMMENDATIONS That the Board authorize the extension of the agreements for various goods and services with the contractors listed in Table 1, at the end of contract term, for additional terms up to two years, provided that the contractor has performed the services to the satisfaction of the Chief and that sufficient funds have been provided in the annual budget; and That the Chief be authorized to execute the agreements on behalf of the Board, subject to the approval of The Regional Municipality of York’s Regional Solicitor, or designate, as to form and content. 9.5Lease Renewal 1.Lease Renewal.pdfRECOMMENDATIONS That the Board authorize the renewal of the lease between the Board and Yonge Elgin Plaza Ltd. for Units 107 and 108 comprised of 7,603 square feet of space at 10720 Yonge Street in Richmond Hill, Ontario for a period of two years commencing April 1, 2023 and terminating on March 31, 2025 at an annual cost of $305,945 per year (including lease rent rate, maintenance and operating costs); That the Chief of Police be authorized to execute the lease renewal agreement with the Yonge Elgin Plaza Ltd., subject to the approval of the Region’s Legal Services as to form and content; That the lease renewal provides for an option of an extension of the lease for a further one year and the Chief of Police be authorized to exercise the renewal option on behalf of the Board, subject to fulfillment of the conditions set out in this report; and That pending the approval of the above recommendations, the Board provide notice of the agreement to the Region’s Commissioner of Finance and Treasurer for execution of the treasures certificate and for reporting purposes under the Region’s Capital Financing and Debt policy. 9.6Donation of Found/Abandoned Bicycles 1.Donation of Found and Abandoned Bicycles.pdfRECOMMENDATION That the Board approve a one-time donation of ten found and abandoned bicycles to Camp Adventureland. 9.72021 York Regional Police Annual Report 1.2021 Annual Report Board Report.pdf2.2021 Annual Report Attachment.pdfRECOMMENDATION That the Board receive this report for information. 9.8Delegation Authority Report - Report of the Executive Director 1.ED Report_June 22 2022_Delegation Authority Report.pdfRECOMMENDATION That the Board receive this report pursuant to the Delegation Bylaw No. 12-19. 9.9Approvals During Summer Recess - Report of the Executive Director 1.ED Report_June 22 2022_Board Recess Approvals.pdfRECOMMENDATIONS That during any period when regular meetings of the Board are suspended, either over the summer months or for any other reason, the Board Chair and the Chief of Police (or their delegate), or in the absence of the Chair, the Vice Chair and Chief of Police (or their delegate) be authorized to: Award and execute contracts and other forms of commitment where such matters are not otherwise currently delegated by the Board, including leases; Approve the exercise of the Board’s rights and remedies at law including termination of contracts and settlement of claims, appeals and other matters before the courts or administrative tribunals. That the exercise of this authority be subject to the following conditions: The Chair and the Chief of Police (or their designate) or in the absence of the Chair, the Vice Chair and Chief of Police (or their designate) being satisfied that the authorization is required to prevent interruption of service delivery or to avoid incurring unnecessary costs; A memorandum outlining the necessity of such requests be submitted to the Chair and the Chief of Police by the respective Officer in Charge; Any contracts or documentation be subject to review and approval by Region Legal Services as to form and content; and A report be submitted to the Board at its next regular meeting to advise of the approval of any contracts under this authority. Reporting is only required if any commitments have been made under this authority. That the conditions set out in Recommendation No.2 in this report apply equally to the approval of purchases by the Chief of Police, during any period when regular meetings are suspended including summer recess, under the Board’s Purchasing Bylaw. That during the summer recess period from June 23, 2022 to September 27, 2022, the Board delegate to the Chair and Vice Chair of the Board the authority conferred on it by the Police Services Act as provided for in Section 34. 9.10OAPSB Conference Highlights - Report of the Executive Director 1.ED Report_June 22 2022_OAPSB Conference Highlights.pdfRECOMMENDATION That the Board receive this report for information purposes. 10.Unfinished Business 10.1Update on the Anti-Black Racism and Building Community Trust Committee 11.Other Business 11.1YRP Photobook to Commemorate the 50th Anniversary of York Regional Police 12.Private Meeting Motion to convene in Private Meeting for the purpose of considering confidential items pertaining to legal and personnel matters in accordance with Section 35(4) of the Police Services ActRECOMMENDATIONThat the Board move into Private Session.13.Motion to reconvene in Public Meeting 14.Consideration of Private Items People, Wellness and Talent (Recommendations 1 and 2) Sergeant/Detective Promotions (Recommendation 1) 15.Confirmatory Bylaw 1.Confirming Bylaw NO 07-22 - 2022 06 22.pdf16.Adjournment No Item Selected This item has no attachments1.CAPG Research Project - Letter from Jennifer Malloy.pdf1.Correspondence - Regional Clerk - June 2.pdf2.Community Safety and Well Being Plan for York Region.pdf3.Updated Attachment 1 - Community Safety and Well-Being Plan for York Region.pdf1.York Regional PS implementation letter.pdf2.MACDOUGALL verdict pkg.pdf1.Audit of the 2021 Financial Statements.pdf1.Donation of Found and Abandoned Bicycles.pdf1.Direct Purchase - T7 CEW.pdf2.Direct Purchase Attachment - Axonpublicsafetysolesourceletter.pdf1.2023 Operating and Capital Budget Direction.pdf2.2023 Operating and Capital Budget Direction - Attachment 1.pdf1.2021 Annual Report Board Report.pdf2.2021 Annual Report Attachment.pdf1.Lease Renewal.pdf1.Contract Extensions Beyond Five Years.pdf1.Minutes - Public- 2022 05 17.pdf1.ED Report_June 22 2022_Delegation Authority Report.pdf1.ED Report_June 22 2022_Board Recess Approvals.pdf1.ED Report_June 22 2022_OAPSB Conference Highlights.pdf1.Special Meeting Minutes - Public- 2022 06 01.pdf1.Confirming Bylaw NO 07-22 - 2022 06 22.pdf