AGENDA
PUBLIC SESSION

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Zoom Meeting

  • RECOMMENDATION
    1. That the Board receive this report for information. 
  • RECOMMENDATION
    1. That the Board endorse the proposed timeline for the development and approval of the 2023 Operating and Capital budgets as outlined in Table 1.
  • RECOMMENDATIONS
    1. That the Board approve a direct purchase for the purchase and supply of the Taser 7 Conducted Energy Weapons to Axon Public Safety Canada Inc. at a total cost not to exceed $2,070,000 excluding HST, for a period of 75 months; and
    2. That the Chief of Police be authorized to execute the contract on behalf of the Board, subject to the approval of the Regional Municipality of York’s Regional Solicitor, or designate, as to form and content.
  • RECOMMENDATIONS
    1. That the Board authorize the extension of the agreements for various goods and services with the contractors listed in Table 1, at the end of contract term, for additional terms up to two years, provided that the contractor has performed the services to the satisfaction of the Chief and that sufficient funds have been provided in the annual budget; and
    2. That the Chief be authorized to execute the agreements on behalf of the Board, subject to the approval of The Regional Municipality of York’s Regional Solicitor, or designate, as to form and content.
  • RECOMMENDATIONS
    1. That the Board authorize the renewal of the lease between the Board and Yonge Elgin Plaza Ltd. for Units 107 and 108 comprised of 7,603 square feet of space at 10720 Yonge Street in Richmond Hill, Ontario for a period of two years commencing April 1, 2023 and terminating on March 31, 2025 at an annual cost of $305,945 per year (including lease rent rate, maintenance and operating costs);
    2. That the Chief of Police be authorized to execute the lease renewal agreement with the Yonge Elgin Plaza Ltd., subject to the approval of the Region’s Legal Services as to form and content;
    3. That the lease renewal provides for an option of an extension of the lease for a further one year and the Chief of Police be authorized to exercise the renewal option on behalf of the Board, subject to fulfillment of the conditions set out in this report; and
    4. That pending the approval of the above recommendations, the Board provide notice of the agreement to the Region’s Commissioner of Finance and Treasurer for execution of the treasures certificate and for reporting purposes under the Region’s Capital Financing and Debt policy.
  • RECOMMENDATION
    1. That the Board approve a one-time donation of ten found and abandoned bicycles to Camp Adventureland.
  • RECOMMENDATION
    1. That the Board receive this report for information. 
  • RECOMMENDATION
    1. That the Board receive this report pursuant to the Delegation Bylaw No. 12-19.

  • RECOMMENDATIONS
    1. That during any period when regular meetings of the Board are suspended, either over the summer months or for any other reason, the Board Chair and the Chief of Police (or their delegate), or in the absence of the Chair, the Vice Chair and Chief of Police (or their delegate) be authorized to:
      1. Award and execute contracts and other forms of commitment where such matters are not otherwise currently delegated by the Board, including leases;
      2. Approve the exercise of the Board’s rights and remedies at law including termination of contracts and settlement of claims, appeals and other matters before the courts or administrative tribunals.
    2. That the exercise of this authority be subject to the following conditions:
      1. The Chair and the Chief of Police (or their designate) or in the absence of the Chair, the Vice Chair and Chief of Police (or their designate) being satisfied that the authorization is required to prevent interruption of service delivery or to avoid incurring unnecessary costs;
      2. A memorandum outlining the necessity of such requests be submitted to the Chair and the Chief of Police by the respective Officer in Charge;
      3. Any contracts or documentation be subject to review and approval by Region Legal Services as to form and content; and
      4. A report be submitted to the Board at its next regular meeting to advise of the approval of any contracts under this authority.
      5. Reporting is only required if any commitments have been made under this authority.
    3. That the conditions set out in Recommendation No.2 in this report apply equally to the approval of purchases by the Chief of Police, during any period when regular meetings are suspended including summer recess, under the Board’s Purchasing Bylaw.
    4. That during the summer recess period from June 23, 2022 to September 27, 2022, the Board delegate to the Chair and Vice Chair of the Board the authority conferred on it by the Police Services Act as provided for in Section 34.
  • RECOMMENDATION
    1. That the Board receive this report for information purposes.

Motion to convene in Private Meeting for the purpose of considering confidential items pertaining to legal and personnel matters in accordance with Section 35(4) of the Police Services Act

  • RECOMMENDATION

    That the Board move into Private Session.

  1. People, Wellness and Talent (Recommendations 1 and 2)
  2. Sergeant/Detective Promotions (Recommendation 1)