AGENDAPUBLIC SESSIONMonday, March 20, 2023 at 9:00 A.m. - 12:00 P.m.Electronic and In-Person Meeting1.Call to Order 2.Indigenous Land Acknowledgement 3.Disclosure of Interest 4.Confirmation of Public Minutes of February 22, 2023 Board Meeting 1.Minutes - Public- 2023 02 22.pdf5.Presentation 6.Deputation 7.Communications 7.1Correspondence from The Right Honourable, Justin Trudeau, P.C., M.P., Prime Minister of Canada, dated March 8, 2023. 1.Correspondence_Response from PM_The Regional Municipality of York Police Services Board.pdfRecommendation: Receive7.2Correspondence from The Honourable Michael Kerzner, Ontario Solicitor General, Office of the Solicitor General, dated March 2, 2023. 1.SOLGEN Correspondence_W. Perchal_132-2023-388_SG Outgoing.pdfRecommendation: Receive7.3Correspondence from Christopher Raynor, Regional Clerk, The Regional Municipality of York, dated March 1, 2023. 1.Correspondence_Regional Clerk_March 1, 2023.pdfRecommendation: Receive8.Consideration and Adoption of Reports 8.1Proposal for Use of Public Relations Reserve Funds 1.Proposal for Use of Public Relations Reserve Funds Board Report.pdf2.Proposal for Use of Public Relations Reserve Funds Board Report - Attachment 1.pdfRECOMMENDATION That the Board approve a disbursement from the Public Relations Reserve Fund for three upcoming events including the 2023 Police Appreciation Night, the YRP PRIDE We Belong Breakfast and the YRP Golf Tournament for a total request of $35,000. 8.2Lease Extension 1.Lease Extension Board Report.pdfRECOMMENDATION That the Board authorize an extension of the lease between the Board and Newmarket Property Corporation for office space located at the Yonge/Mulock Centre, 16775 Yonge Street, Newmarket, for Units 6 and 7 consisting of 5,245 square feet (“Units 6 and 7”) for a period of up to three (3) months commencing on May 1, 2023 and expiring on July 31, 2023 at a cost of $35,128 plus HST inclusive of utilities; and That the Board authorize an extension of the lease between the Board and Newmarket Property Corporation for office space located at the Yonge/Mulock Centre, 16775 Yonge Street, Newmarket, for Units 403, 405 and 407 consisting collectively of 2,885 square feet (“Units 403, 405 and 407”) for a period of up to three (3) months commencing on May 1, 2023 and expiring on July 31, 2023 at a cost of $20,887 plus HST and applicable taxes maintenance and insurance, and That the Chief of Police be authorized to execute lease extension agreements for Units 6 and 7 and for Units 403, 405 and 407 for an additional term of three (3) months; and That pending approval of the above recommendations, the Board provide notice of the lease extension agreements to the Region’s Commissioner of Finance and Treasurer for reporting purposes under the Region’s Capital Financing and Debt Policy. 8.3Collection of Identifying Information in Certain Circumstances (Street Checks) 1.Collection of Identifying Information in Certain Circumstances (Street Checks) Board Report.pdfRECOMMENDATION That the Board receive this annual report pursuant to Board Policy 01/16 Collection of Identifying Information in Certain Circumstances – Prohibition and Duties. 8.4Missing Persons Act, 2018 1.Missing Persons Act Board Report.pdf2.Missing Persons Act Board Report - Ontario Solicitor General, Annual Report Template - Attachment 1.pdfRECOMMENDATION That the Board receive this annual report and forward the attachment, “Ontario Solicitor General, Annual Report Template”, to the Ministry of the Solicitor General in accordance with O.Reg. 182/19. 8.5OAPSB Nomination 2023-2024 - Report of the Executive Director 1.ED Report_OAPSB Nomination_2023.pdf2.Attachment_OAPSB Nomination_Correspondence from OAPSB.pdfRECOMMENDATION That the Board consider nominating a Board member to represent the York Regional Police Services Board, for a three-year term, on the OAPSB Board of Directors; That the Executive Director advise the OAPSB of its nominee. 8.6Public Relations Reserve Fund - Annual Report - Report of the Executive Director 1.ED Report_Mar 20 2023_PR Fund Annual Report.pdf2.Attachment_2022 12 - Account 89595-Board Seized Money Public Relations PSB .pdfRECOMMENDATION That the Board receive this report in accordance with its Public Relations Reserve Fund Policy No. 08/08. 8.7Public Relations Reserve Fund - Request for Funding - Report of the Executive Director 1.ED Report_Mar 20 2023_PR Request.pdf2.Attachment_2023 YBH Gala sponsorship request.pdfRECOMMENDATION That the Board approve an expenditure of $10,000 from the Board’s Public Relations Fund to support the programs and services of Yellow Brick House. 9.Unfinished Business 10.Other Business 10.1Verbal update on implementation of recommendations in Path Forward: Anti-Black Racism and Building Community Trust Report. 10.2PPSB/PRP Auto Theft & Carjackings Summit 11.Private Meeting Motion to convene in Private Meeting for the purpose of considering confidential items pertaining to legal and personnel matters in accordance with Section 35(4) of the Police Services Act12.Consideration of Motion to reconvene in Public Meeting 13.Consideration of Private Items People, Wellness and Talent (Recommendations 1 and 2) Special Constables Status Report (Recommendation 2) 14.Confirmatory Bylaw 1.Confirming Bylaw NO 04-23 - 2023 03 20.pdf15.Adjournment No Item Selected This item has no attachments1.Proposal for Use of Public Relations Reserve Funds Board Report.pdf2.Proposal for Use of Public Relations Reserve Funds Board Report - Attachment 1.pdf1.Lease Extension Board Report.pdf1.Collection of Identifying Information in Certain Circumstances (Street Checks) Board Report.pdf1.Confirming Bylaw NO 04-23 - 2023 03 20.pdf1.Correspondence_Regional Clerk_March 1, 2023.pdf1.Correspondence_Response from PM_The Regional Municipality of York Police Services Board.pdf1.SOLGEN Correspondence_W. Perchal_132-2023-388_SG Outgoing.pdf1.Missing Persons Act Board Report.pdf2.Missing Persons Act Board Report - Ontario Solicitor General, Annual Report Template - Attachment 1.pdf1.ED Report_Mar 20 2023_PR Request.pdf2.Attachment_2023 YBH Gala sponsorship request.pdf1.ED Report_OAPSB Nomination_2023.pdf2.Attachment_OAPSB Nomination_Correspondence from OAPSB.pdf1.ED Report_Mar 20 2023_PR Fund Annual Report.pdf2.Attachment_2022 12 - Account 89595-Board Seized Money Public Relations PSB .pdf1.Minutes - Public- 2023 02 22.pdf