REVISED AGENDA
PUBLIC SESSION

Wednesday, March 26, 2025 at 9:30 A.m. - 3:00 P.m.

Electronic and In-Person Meeting

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1.

Call to Order

2.

Indigenous Land Acknowledgement

On behalf of the Board, we acknowledge that York Region is located on the traditional territory of many Indigenous peoples including the Anishinaabeg, Haudenosaunee, Huron-Wendat and Métis peoples and the treaty territories of the Haudenosaunee, Mississaugas of the Credit First Nation and Williams Treaties First Nations.

Today this area is home to many diverse Indigenous Peoples, and we recognize their history, spirituality, culture and stewardship of this land.

We also acknowledge the Chippewas of Georgina Island First Nation as our closest First Nation community

3.

Disclosure of Interest

4.

Confirmation of Public Minutes of February 26, 2025, Board Meeting

5.

Presentations

5.1

Enhancing Police Visibility, Efficiency and Innovation - Chief of Police

6.

Deputations

7.

Communications

7.1

Memorandum from Chief Jim MacSween, regarding Award - Canada's Top 100 Employers Competition 2025, dated March 13, 2025.

Recommendation: Receive

7.2

Correspondence from Ryan Teschner, Inspector General of Policing in Ontario, dated March 20, 2025.

Recommendation: Receive and refer to Board staff

8.

Consideration and Adoption of Reports

8.1

Award For Cellular Services and Communication Devices

• RECOMMENDATION
  1. That the Board approve the award of three contracts under the Supply Ontario Vendor of Record Agreement (Tender-18677) for cellular communication devices and services (the “VOR Arrangement”) with Rogers Communications Canada Inc., TELUS Communications Inc. and Bell Mobility Inc. for an initial term of six years at a cost of $4,927,330, excluding the Harmonized Sales Tax (HST), with the option to renew the contracts for up to two additional two year terms, for a total cost of $8,108,050 excluding HST, if the optional terms are exercised; and
  2. That the Chief of Police be authorized to execute the contracts on behalf of the Board, subject to the approval of The Regional Municipality of York’s Regional Solicitor or designate, as to form and content, and exercise the optional renewals at the sole option of the Chief of Police, subject to the contractor’s satisfactory performance, as determined by the Chief of Police.

8.2

Contract Extensions Beyond Five Years

• RECOMMENDATION
  1. That the Board authorize the extension of the contracts listed in Table 1, for additional terms of up to six months, upon the end of the contract term. In accordance with the requirements of Purchasing Bylaw #10-17, section 18.1(a), provided that the vendors have performed the services to the satisfaction of the Chief and that sufficient funds have been provided in the annual budget; and
  2. That the Chief be authorized to execute the extension agreements on behalf of the Board, subject to the approval of The Regional Municipality of York’s Regional Solicitor, or designate, as to form and content.

8.3

Donation of Confiscated Clothing

• RECOMMENDATION
  1. That the Board approve donations of confiscated clothing items to chosen charities within York Region.
  2. That the Board approve donations of confiscated clothing items to the Human Trafficking Unit for dissemination to victims of Human Trafficking.
  3. That the Board receive an annual report of these donations at the end of the calendar year.

8.4

Missing Persons Act, 2018

• RECOMMENDATION

  1. That the Board receive this annual report and forward the attachment, Ontario Solicitor General, Annual Report Template, to the Ministry of the Solicitor General in accordance with O. Reg. 182/19.

8.5

2023-2025 Business Plan Completed Activity Highlights (Year 2)

• RECOMMENDATION
  1. That the Board receive this report for information. 

8.6

Public Relations Reserve Fund - Annual Report - Report of the Executive Director

• RECOMMENDATION

  1. That the Board receive this report in compliance with its Public Relations Reserve Fund Policy No. 01/23.

8.7

Conference Highlights and Participation – June 2024 to February 2025 - Report of the Executive Director

• RECOMMENDATION
  1. That the Board receive this report for information. 

8.8

Financial Reporting for the Period Ending December 31, 2024

• RECOMMENDATION

  1. That the Board receive the quarterly unaudited financial reports for the 12-month period ending December 31, 2024 for information, pursuant to Financial Management Board Policy No. 01/05.

9.

Unfinished Business

10.

Other Business

10.1

2025 OAPSB Call for Resolution

10.2

Upcoming Events

• Clarico Place Casino Royale Gala - March 29
• Board Strategic Planning Workshop - April 11
• Be a Hero Head Shave - April 26
• YRP Police Memorial - #2 District - May 2
• Yellow Brick House Celebration of Resilience Reception Fundraiser - May 7
• Police Appreciation Night - May 8
• Recruit Graduation - May 15
• Asian Heritage Month Celebration - May 24

11.

Private Meeting

Motion to convene in Private Meeting for the purpose of considering confidential items pertaining to legal and personnel matters in accordance with section 44(2) of the Community Safety and Policing Act.

• RECOMMENDATION

  That the Board move into Private Session.

12.

Consideration of Motion to reconvene in Public Meeting

13.

Consideration of Private Items

1. People, Wellness and Talent (Recommendations 1 and 2)

14.

Confirmatory Bylaw

Introduction of Bylaw 03-2025 to confirm the proceedings of the Board at this meeting. 

15.

Adjournment