AGENDA
PUBLIC SESSION

Wednesday, January 27, 2021 at 9:00 A.m. - 12:00 P.m.

Zoom Meeting

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1.

Swearing-In of Board Member Norma McCullough

2.

Disclosure of Interest

3.

2021 Election of Board Chair and Vice Chair

In accordance with Section 28 of the Police Services Act and the Board's procedural bylaw, the Board is required to elect a Chair at its first public meeting each year. The Board will also elect its Vice Chair in accordance with the Board procedural bylaw.

4.

Confirmation of Public Minutes of November 25, 2020 Board Meeting

5.

Confirmation of Public Minutes of December 9, 2020 Special Meeting

6.

Presentations

7.

Deputations

8.

Communications

8.1

Correspondence from Christopher Raynor, Regional Clerk, York Region, dated December 21, 2020, regarding the Regional Appointment of Mrs. Norma McCullough.

8.2

Correspondence from Jim Hart, Chair, Toronto Police Services Board, dated January 5, 2021, regarding the request for a review of the Province's Use of Force Model.

8.3

Correspondence from Mario Di Tommaso, Deputy Solicitor General, Community Safety, Ministry of the Solicitor General, dated January 8, 2021.

8.4

Correspondence from Stephen Leach, Independent Police Review Director, OIPRD, dated January 19, 2021, regarding Strip Search Policy Update.

8.5

Correspondence from Bijan Rafii, Executive Director, Canadian Centre for Men and Families York Region, dated January 8, 2021.

9.

Items for Consideration - Reports of the Chief of Police

9.1

Award - Canada's Top 100 Employers Competition 2021

• RECOMMENDATION
  1. That the Board receive this report for information.

9.2

240 Prospect Street, Newmarket (1 District Property)

• RECOMMENDATION
  1. That the Board receive this report for information regarding the future use of 240 Prospect Street, Newmarket, to serve existing York Regional Police space requirements. 

9.3

Contract Extensions for Office Furniture and Services and Performance Assessment System

• RECOMMENDATIONS
  1. That the Board authorize the extension of the agreement with Staples Advantage Canada for Furniture Replacements Services for a further term of eight months at an additional cost of $160,000, for a total contract cost of $1,625,000, provided that the Contractor has performed the services to the satisfaction of the Chief, and that sufficient funds have been provided in the annual budget;
  2. That the Board authorize the renewal of the agreement with The Regional Municipality of York and Korn Ferry (CA) Ltd. for the 360 Performance Assessment system for a further term of five years for a total contract cost of $37,500 for the renewal term, provided that the Contractor has performed the services to the satisfaction of the Chief, and that sufficient funds have been provided in the annual budget; and
  3. That the Chief be authorized to execute the agreements on behalf of the Board, subject to the approval of the Regional Municipality of York’s Regional Solicitor, or designate, as to form and content.

9.4

Annual Report on Auxiliaries and Volunteers

• RECOMMENDATION
  1. That the Board receive this report pursuant to the Police Services Board Auxiliary and Volunteer Program, Board Policy No. 03/02.

9.5

Accessibility for Ontarians with Disabilities Act, 2005 Accessibility for Ontarians with AODA Compliance and Public Feedback on Accessible Customer Service

• RECOMMENDATION
  1. That the Board receive this report pursuant to the Police Services Board Governance Accessibility Policy 01/13 and the Police Services Board Accessible Customer Service Policy 04/09.

9.6

Quality Assurance Process

• RECOMMENDATION
  1. That the Board receive this report for information pursuant to the Quality Assurance Process, Board Policy No. 01/08.

10.

Items for Consideration - Reports of the Executive Director

10.1

Monitoring Requirements Annual Status Report

• RECOMMENDATION
  1. That the Board receive the Monitoring Requirements Status Report attached as Appendix A.

10.2

Public Relations Reserve Fund - Request for Funding

• RECOMMENDATION
  1. That the Board approve an expenditure of $10,000 from the Board’s Public Relations Fund in support of Yellow Brick House.

11.

Unfinished Business

12.

Other Business

12.1

Covid-19 Pandemic - York Regional Police Protocols and Procedures

13.

Motion to convene in Private Meeting for the purpose of considering confidential items pertaining to legal and personnel matters in accordance with Section 35(4) of the Police Services Act

• RECOMMENDATION

  That the Board move into Private Session.

14.

Motion to reconvene in Public Meeting

15.

Consideration of Private Items

1. Inspector Promotion (Recommendation 1)

16.

Confirmatory Bylaw

17.

Adjournment