REVISED AGENDA
PUBLIC SESSION

Wednesday, October 25, 2023 at 9:00 A.m. - 2:00 P.m.

Electronic and In-Person Meeting

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1.

Call to Order

2.

Indigenous Land Acknowledgement

3.

Disclosure of Interest

4.

Confirmation of Public Minutes of September 27, 2023 Board Meeting

5.

Presentation

5.1

2024 Operating and Capital Budgets - Chief of Police (Related to Item No. 8.1)

5.2

2022 Crime Severity and Weighted Clearance: National Comparisons - Chief of Police (Related to Item No. 8.3)

6.

Deputation

7.

Communication

8.

Consideration and Adoption of Reports

8.1

2024 Operating and Capital Budgets (Related to Item No. 5.1)

• RECOMMENDATIONS
  1. That the Board approve the 2024 Operating Budget with a tax-levy impact of $410,056,809;
  2. That the Board consider and choose between the following options, and approve in principle the outlooks for 2025 and 2026:
     1. As tabled, a tax-levy impact of $426,140,747 in 2025 including 31 additional staff and $442,411,081 in 2026 including 36 additional staff for financial planning purposes; or
     2. Enhanced outlooks of 46 additional staff in each year with a tax-levy impact of $426,940,747 in 2025 and $444,791,081 in 2026 for financial planning purposes;
  3. That the Board approve the proposed 2024 Capital Spending Authority totalling $36,081,000;
  4. That the Board approve for financial planning purposes the 10-Year 2024-2033 Capital Outlook totalling $219,243,000; and
  5. That the Board forward the 2024 Budget information for the Treasurer’s tabling of The Regional Municipality of York’s Budget at Regional Council on November 23, 2023.

8.2

Contract Extensions Beyond Five Years

• RECOMMENDATIONS
  1. That the Board authorize the extension of the agreements with the contractors listed in Table 1, upon the end of contract term, for additional terms up to five years, in accordance with the requirements of Purchasing By-Law #10-17, provided that the contractor has performed the services to the satisfaction of the Chief, and that sufficient funds have been provided in the annual budget; and
  2. That the Chief be authorized to execute the agreements on behalf of the Board, subject to the approval of the Regional Municipality of York’s Regional Solicitor, or designate, as to form and content.

8.3

Statistics Canada 2022 Crime Severity Index and Weighted Clearance Rate Overview (Related to Item No. 5.2)

• RECOMMENDATION

  1. That the Board receive this annual report for information.

8.4

Public Relations Reserve Fund Request for Funding - Report of the Interim Executive Director

• RECOMMENDATION
  1. That the Board approve an expenditure of $25,000 from the Board’s Public Relations Fund to support the services of York Region Centre for Community Safety.

8.5

Public Relations Reserve Fund Policy and Application Process - Report of the Interim Executive Director

• RECOMMENDATIONS
  1. That the Board approve the proposed funding application review process for the disbursement of monies from the Public Relations Reserve Fund.
  2. That the Board approve amendments to the Board’s Public Relations Reserve Fund Policy No. 08//08 to reflect the inclusion of the proposed funding application review process and the criteria for funding.

9.

Unfinished Business

10.

Other Business

11.

Private Meeting

Motion to convene in Private Meeting for the purpose of considering confidential items pertaining to legal and personnel matters in accordance with Section 35(4) of the Police Services Act

• RECOMMENDATION

  That the Board move into Private Session.

12.

Consideration of Motion to reconvene in Public Meeting

13.

Consideration of Private Items

1. People, Wellness and Talent (Recommendations 1 and 2)
2. Special Constable Status Report (Recommendation 1)

14.

Confirmatory Bylaw

15.

Adjournment