REVISED AGENDA
PUBLIC SESSION

Monday, January 23, 2023 at 9:15 A.m. - 2:00 P.m.

Zoom Meeting

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1.

Call to Order

2.

Indigenous Land Acknowledgement

3.

Swearing-In of New Board Member Regional Councillor Linda Jackson

4.

2023 Election of Board Chair and Vice Chair

The Executive Director will preside over the elections.

5.

Disclosure of Interest

6.

Confirmation of Public Minutes of December 14, 2022 Board Meeting

7.

Confirmation of Public Minutes of January 6, 2023 Special Meeting of the Board

8.

Presentation

9.

Deputation (Subject to the Board granting deputant status.)

9.1

Anonymized 120 Days Police Complaints Transparency Bill of Rights

Mr. Ade Olumide 

10.

Communication

10.1

Correspondence from Christopher Raynor, Regional Clerk, York Region dated December 23, 2022.

Recommendation: Receive

11.

Consideration and Adoption of Reports

11.1

Scope Change for Management Training, Contract Extension Beyond Five Years and Recess Authority

• RECOMMENDATION
  1. That the Board authorize a scope change to the contract awarded to Being First Inc. pursuant to Section 12.2 of Purchasing Bylaw 10-17 for the provision of training and consulting services from a total cost of $1,000,000 to $1,534,000 and to extend the term from twenty-four months to up to ninety-six months ending March 27, 2027; and
  2. That the Board authorize the extension of the agreements with the contractor listed in Table 1, upon the end of contract term, for additional terms up to five years, provided that the contractor has performed the services to the satisfaction of the Chief, and that sufficient funds have been provided in the annual budget; and
  3. That the Board receive this report with respect to one (1) contract award made by the Chief of Police pursuant to the delegated recess authority as set out Table 2 in accordance with Section 7.17 of the Purchasing Bylaw; and
  4. That the Chief be authorized to execute the agreements on behalf of the Board, subject to the approval of the Regional Municipality of York’s Regional Solicitor, or designate, as to form and content.

11.2

Annual Report on Auxiliaries and Volunteers

• RECOMMENDATION

  1. That the Board receive this report pursuant to the Police Services Board Auxiliary and Volunteer Program, Board Policy No. 03/02.

11.3

Accessibility for Ontarians with Disabilities Act, 2005 AODA Compliance and Public Feedback on Accessible Customer Service

• RECOMMENDATION

  1. That the Board receives this report pursuant to the Police Services Board Governance Accessibility Policy 01/13 and the Police Services Board Accessible Customer Service Policy 04/09.

11.4

Quality Assurance Process

• RECOMMENDATION

  1. That the Board receive this annual report for information pursuant to the Audit Policy, No. 01/08.

11.5

Schedule of Conferences, Training and CAPG Webinars in 2023 - Report of the Executive Director

• RECOMMENDATION
  1. That the Board receive this report for information.

11.6

Monitoring Requirements Annual Status Report - Report of the Executive Director

• RECOMMENDATION

  1. That the Board receive the Monitoring Requirements Status Report attached as Appendix A.

11.7

Public Relations Reserve Fund Requests for Funding - Report of the Executive Director

• RECOMMENDATION
  1. That the Board approve an expenditure of $2,000 from the Board’s Public Relations Fund in support of the Ontario Women in Law Enforcement.
  2. That the Board approve an expenditure of $2,800 from the Board’s Public Relations Fund in support of Clarico Place of York Region.

11.8

Memorandum of the Executive Director dated January 23, 2023.

12.

Unfinished Business

13.

Other Business

14.

Private Meeting

Motion to convene in Private Meeting for the purpose of considering confidential items pertaining to legal and personnel matters in accordance with Section 35(4) of the Police Services Act

15.

Motion to reconvene in Public Meeting

16.

Consideration of Private items

16.1

People, Wellness and Talent (Recommendation 1 and 2)

16.2

York Regional Police 2021 Census and Inclusion Survey

• RECOMMENDATION

  1. That the Board accept this report for information and awareness.

17.

Confirmatory Bylaw

18.

Adjournment