The Regional Municipality of York Police Service Board

Minutes of the Public Meeting

Subject to Board Approval

-
Electronic and In-Person Meeting
Board Members:
  • S. Pellegrini, Chair, 
  • L. Jackson, Vice Chair, 
  • W. Perchal, 
  • M. Cortellucci, 
  • L. Fazel, 
  • and J. Taylor 
Staff:
  • A. Basant Sisavang, Executive Director, 
  • J. Kogan, Board Manager, 
  • R. Kelly, Policy Analyst, 
  • M. Ryan, Administrative Assistant, 
  • J. MacSween, Chief of Police, 
  • A. Almeida, Deputy Chief of Police, 
  • P. Da Silva, Deputy Chief of Police, 
  • C. Hammond, Deputy Chief of Police, 
  • K. McCloskey, Deputy Chief of Police, 
  • C. Dawson, Staff Superintendent, Executive Officer to the Chief of Police, 
  • J. Channell, Executive Director, Financial Services and Administration, 
  • C. Valente, Senior Counsel, Legal Services, 
  • V. Aguiar, Executive Director, People, Wellness and Talent, 
  • and D. Kuzmyk, Regional Solicitor and General Counsel 

1.
Call to Order

 

The Board Chair called the meeting to order at 9:31 a.m.

2.
Indigenous Land Acknowledgement

 

The Board Chair made the following remarks:

“On behalf of the Board, we acknowledge that York Region is located on the traditional territory of many Indigenous peoples including the Anishinaabeg, Haudenosaunee, Huron-Wendat and Métis peoples and the treaty territories of the Haudenosaunee, Mississaugas of the Credit First Nation and Williams Treaties First Nations.

Today this area is home to many diverse Indigenous Peoples, and we recognize their history, spirituality, culture and stewardship of this land. We also acknowledge the Chippewas of Georgina Island First Nation as our closest First Nation community.”

3.
Disclosure of Interest

 

None

4.
Confirmation of Public Minutes of February 26, 2025, Board Meeting

This item has attachments. 
1.Public Minutes - 2025 02 26.pdf
  • Moved ByMr. Perchal
    Seconded ByMr. Cortellucci

    That the Board confirm the minutes for the public session of the meeting held on February 26, 2025, in the form supplied to the members.

    Carried

5.
Presentations

 

5.1
Enhancing Police Visibility, Efficiency and Innovation - Chief of Police

This item has attachments. 
1.Presentation to PSB Final - March 20, 2025.pdf

The Board received a presentation from Inspector James and Staff Sergeant Plante. Currently, the ideal policing model is comprised of forty percent citizen-generated calls, thirty-five percent proactive policing, twenty-five percent administrative duties, and five percent community engagement. Project Symmetry launched in March 2024 and is based on an audit report conducted by PricewaterhouseCoopers aimed at increasing YRP’s time dedicated to intelligence-driven criminal enforcement, increased violent crime enforcement initiatives, and increased police visibility and proactivity. The report also recommends redirecting non-policing matters currently handled by the police to the appropriate agency or service better suited to address those specific matters. Project Symmetry’s objective is to streamline various processes that have been identified as areas that can be strategically improved for efficiency. The project is set to end in 2025, but the YRP Operational Continuous Improvement Unit will continually monitor efficiencies within the policing model and make adjustments to automate routine tasks based on emerging and changing crime trends.  Presentation

  • Moved ByVice Chair Jackson
    Seconded ByMr. Perchal

    That the presentation be received. 

    Carried

6.
Deputations

 

None

7.
Communications

 

7.1
Memorandum from Chief Jim MacSween, regarding Award - Canada's Top 100 Employers Competition 2025, dated March 13, 2025.

This item has attachments. 
1.2025.03.26 Memo to Board Top 100 Employer.pdf
  • Moved ByMr. Cortellucci
    Seconded ByMr. Fazel

    That the Board receive the memorandum from Chief Jim MacSween, regarding Award - Canada's Top 100 Employers Competition 2025, dated March 13, 2025.

    Carried

7.2
Correspondence from Ryan Teschner, Inspector General of Policing in Ontario, dated March 20, 2025.

This item has attachments. 
1.Revised_Inspector General Memorandum 3 - IGM3 - Critical Points Policy - March 20 2025.pdf
2.Revised_IGM3 Attachment - TPSB Critical Points Policy.pdf
  • Moved ByMayor Taylor
    Seconded ByVice Chair Jackson

    That the Board receive the correspondence from Ryan Teschner, Inspector General of Policing in Ontario, dated March 20, 2025; and further that the policy on Critical Points be referred to staff. 

    Carried

8.
Consideration and Adoption of Reports

 

8.1
Award For Cellular Services and Communication Devices

This item has attachments. 
1.Award For Cellular Services and Communication Devices Board Report.pdf
  • Moved ByMr. Perchal
    Seconded ByMr. Cortellucci

    That the Board adopt the following recommendations contained in the Report of the Chief of Police:

    1. That the Board approve the award of three contracts under the Supply Ontario Vendor of Record Agreement (Tender-18677) for cellular communication devices and services (the “VOR Arrangement”) with Rogers Communications Canada Inc., TELUS Communications Inc. and Bell Mobility Inc. for an initial term of six years at a cost of $4,927,330, excluding the Harmonized Sales Tax (HST), with the option to renew the contracts for up to two additional two year terms, for a total cost of $8,108,050 excluding HST, if the optional terms are exercised; and
    2. That the Chief of Police be authorized to execute the contracts on behalf of the Board, subject to the approval of The Regional Municipality of York’s Regional Solicitor or designate, as to form and content, and exercise the optional renewals at the sole option of the Chief of Police, subject to the contractor’s satisfactory performance, as determined by the Chief of Police.
    Carried

8.2
Contract Extensions Beyond Five Years

This item has attachments. 
1.Contract Extensions Beyond Five Years Board Report.pdf
  • Moved ByMr. Perchal
    Seconded ByMr. Cortellucci

    That the Board adopt the following recommendations contained in the Report of the Chief of Police:

    1. That the Board authorize the extension of the contracts listed in Table 1, for additional terms of up to six months, upon the end of the contract term. In accordance with the requirements of Purchasing Bylaw #10-17, section 18.1(a), provided that the vendors have performed the services to the satisfaction of the Chief and that sufficient funds have been provided in the annual budget; and
    2. That the Chief be authorized to execute the extension agreements on behalf of the Board, subject to the approval of The Regional Municipality of York’s Regional Solicitor, or designate, as to form and content.
    Carried

8.3
Donation of Confiscated Clothing

This item has attachments. 
1.Donation of Confiscated Clothing Board Report.pdf
  • Moved ByVice Chair Jackson
    Seconded ByMr. Perchal

    That the Board adopt the following recommendations contained in the Report of the Chief of Police:

    1. That the Board approve donations of confiscated clothing items to chosen charities within York Region.
    2. That the Board approve donations of confiscated clothing items to the Human Trafficking Unit for dissemination to victims of Human Trafficking.
    3. That the Board receive an annual report of these donations at the end of the calendar year.
    Carried

8.4
Missing Persons Act, 2018

This item has attachments. 
1.Missing Persons Act Board Report.pdf
  • Moved ByMr. Perchal
    Seconded ByMr. Cortellucci

    That the Board receive the following recommendation contained in the Report of the Chief of Police:

    1. That the Board receive this annual report and forward the attachment, Ontario Solicitor General, Annual Report Template, to the Ministry of the Solicitor General in accordance with O. Reg. 182/19.

    Carried

8.5
2023-2025 Business Plan Completed Activity Highlights (Year 2)

This item has attachments. 
1.2025 Business Plan Year 2 Board Report.pdf
2.2023-2025 Business Plan Completed Activity Highlights (Year 2) Appendix 1.pdf
  • Moved ByMr. Perchal
    Seconded ByMr. Cortellucci

    That the Board receive the following recommendation contained in the Report of the Chief of Police:

    1. That the Board receive this report for information. 
    Carried

8.6
Public Relations Reserve Fund - Annual Report - Report of the Executive Director

This item has attachments. 
1.ED Report_Mar 26 2025_PR Fund Annual Report.pdf
2.2024 12 - Account 89595-Board Seized Money Public Relations PSB Final.pdf
  • Moved ByMr. Perchal
    Seconded ByMr. Cortellucci

    That the Board receive the following recommendation contained in the Report of the Executive Director:

    1. That the Board receive this report in compliance with its Public Relations Reserve Fund Policy No. 01/23.

    Carried

8.7
Conference Highlights and Participation – June 2024 to February 2025 - Report of the Executive Director

This item has attachments. 
1.ED Report Mar 26 2025 Conference Highlights and Participation – 06 2024 – 02 2025.pdf
  • Moved ByVice Chair Jackson
    Seconded ByMr. Fazel

    That the Board receive the following recommendation contained in the Report of the Executive Director:

    1. That the Board receive this report for information. 
    Carried

8.8
Financial Reporting for the Period Ending December 31, 2024

This item has attachments. 
1.Financial Reporting for the Period Ending December 31 2024 Board Report.pdf
2.Financial Reporting for the Period Ending December 31 2024 - Attachment 1.pdf
3.Financial Reporting for the Period Ending December 31 2024 - Attachment 2.pdf
4.Financial Reporting for the Period Ending December 31 2024 - Attachment 3.pdf
5.Financial Reporting for the Period Ending December 31 2024 - Attachment 4.pdf
6.Financial Reporting for the Period Ending December 31 2024 - Attachment 5.pdf
7.Financial Reporting for the Period Ending December 31 2024 - Attachment 6.pdf
  • Moved ByMr. Perchal
    Seconded ByMr. Cortellucci

    That the Board receive the following recommendation contained in the Report of the Chief of Police:

    1. That the Board receive the quarterly unaudited financial reports for the 12-month period ending December 31, 2024 for information, pursuant to Financial Management Board Policy No. 01/05.

    Carried

9.
Unfinished Business

 

None

10.
Other Business

 

11.
Private Meeting

 
  • Moved ByMr. Cortellucci
    Seconded ByMr. Fazel

    That the Board convene in Private Session for the purpose of considering confidential items pertaining to legal and personnel matters in accordance with section 44(2) of the Community Safety and Policing Act.

    The Board met in Private Session at 10:17 a.m. and reconvened in the Public Session at 11:13 a.m.

    Carried

12.
Consideration of Motion to reconvene in Public Meeting

 
  • Moved ByMayor Taylor
    Seconded ByMr. Fazel

    That the Board rise and report from the Private Session.

    Carried

13.
Consideration of Private Items

 
  • Moved ByVice Chair Jackson
    Seconded ByMr. Perchal

    That the Board adopt the following recommendations contained in the Report of the Chief of Police:

    People, Wellness and Talent

    1. That the Board confirms the hiring of five civilian members of the police service, pursuant to section 37(1)(b) of the Community Safety and Policing Act;
    2. That the Board reclassify 23 officers pursuant to the 2021 Uniform Working Agreement.
    Carried

14.
Confirmatory Bylaw

This item has attachments. 
1.Confirming Bylaw NO 03-24 - 2025 03 26.pdf

The Board had before it Bylaw No. 03-25. The Bylaw is necessary to confirm the proceedings of the Board at this meeting.

  • Moved ByMr. Cortellucci
    Seconded ByMr. Fazel

    That Bylaw No. 03-25, being “a Bylaw confirming the proceedings of the Board at this meeting,” be read and enacted.

    Bylaw No. 03-25 was read and enacted as follows:

    “To confirm the proceedings of the Board at this meeting.”

    Carried

15.
Adjournment

 

The meeting adjourned at 11:13 a.m.

___________________________

Anitra Basant Sisavang

Executive Director

____________________________

Steve Pellegrini

Chair

Minutes to be confirmed and adopted at the next regular meeting of the Board to be held on April 23, 2025.

Alternative formats or communication supports are available upon request.

No Item Selected