REVISED AGENDA
PUBLIC SESSION

Wednesday, April 26, 2023 at 9:00 A.m. - 12:00 P.m.

Electronic and In-Person Meeting

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1.

Call to Order

2.

Indigenous Land Acknowledgement

3.

Swearing-In of New Board Member Madeleine Bodenstein

4.

Disclosure of Interest

5.

Confirmation of Public Minutes of March 20, 2023 Board Meeting

6.

Presentation

6.1

2022 Annual Use of Force Report - Chief of Police (Related to Item No. 9.5)

7.

Deputation

8.

Communications

8.1

Order-in-Council, Lieutenant Governor of Ontario, approved and ordered on March 23, 2023, reappointing Walter J. Perchal as a member of the Regional Municipality of York Police Services Board for a one-year term.

Recommendation: Receive

8.2

Correspondence from Carley Valente, Counsel, Legal Services, York Regional Police to Kim Donaldson, Vice-President, Ontario, Insurance Bureau of Canada, dated March 29, 2023.

Recommendation: Receive

8.3

Response from Kim Donaldson, Vice President, Ontario, Insurance Board of Canada to Carley Valente, Counsel, Legal Services, York Regional Police, dated March 30, 2023.

Recommendation: Receive

8.4

Correspondence from Jen Lawson, Board Chair, Regional Municipality of Niagara Police Services Board, dated March 27, 2023.

Recommendation: Receive and endorse the letter

8.5

Correspondence from Richard Stubbings, Assistant Deputy Minister, Public Safety Division, Ministry of the Solicitor General, dated March 14, 2023.

Recommendation: Receive

8.6

Correspondence from Lynne Haves, Manager of Policing Inspections Unit, Inspectorate of Policing, Ministry of the Solicitor General, dated April 11, 2023.

Recommendation: Receive and defer to the Chief of Police and the Executive Director for action

8.7

Order-in-Council, Lieutenant Governor of Ontario, approved and ordered on April 20, 2023, appointing Madeleine Bodenstein as a member of the Regional Municipality of York Police Services Board for a three-year term.

Recommendation: Receive

9.

Consideration and Adoption of Reports

9.1

Financial Reporting for the Period Ending December 31, 2022

• RECOMMENDATION

  1. That the Board receive the quarterly unaudited financial reports for the twelve month period ending December 31, 2022, pursuant to Financial Management Board Policy No. 01/05.

9.2

Contract Extensions Beyond Five Years

• RECOMMENDATION
  1. That the Board authorize the extension of the agreements with the contractors listed in Table 1, upon the end of contract term, for additional terms up to five years, in accordance with Purchasing By-Law 10-17, provided that the contractor has performed the services to the satisfaction of the Chief, and that sufficient funds have been provided in the annual budget; and
  2. That the Chief be authorized to execute the agreements on behalf of the Board, subject to the approval of the Regional Municipality of York’s Regional Solicitor, or designate, as to form and content.

9.3

Proposal for Use of Public Relations Reserve Funds

• RECOMMENDATION
  1. That the Board approve a disbursement from the Public Relations Reserve Fund for the 2023 Be a Hero Head Shave in support of the Pediatric Oncology Clinic at Southlake Regional Health Centre for $5,000.

9.4

2020-2022 Business Plan Year Three Status Report

• RECOMMENDATION

  1. That the Board receive this annual report for information.

9.5

2022 Use of Force Annual Report (Related to Item No. 6.1)

• RECOMMENDATION

  1. That the Board receive this report pursuant to Use of Force Board Policy No. 01/14.

9.6

Public Relations Reserve Fund Request for Funding - Report of the Executive Director

• RECOMMENDATION

  1. That the Board approve an expenditure of $2,500 from the Board’s Public Relations Fund to support the services of Crime Stoppers of York Region.

9.7

Public Relations Reserve Fund Policy Review - Report of the Executive Director

• RECOMMENDATION

  1. That the Board receive the report and provide feedback on the draft proposals for the new public relations fund policy as outlined in this report.

9.8

Proposed New Vehicle Design (Related to Item No. 6.13 on the Private agenda)

• RECOMMENDATION

  1. That the Board approve the proposed new vehicle design subject to community consultation and feedback or other considerations that materially alter the proposed implementation of the new vehicle design.

10.

Unfinished Business

11.

Other Business

12.

Private Meeting

Motion to convene in Private Meeting for the purpose of considering confidential items pertaining to legal and personnel matters in accordance with Section 35(4) of the Police Services Act.

• RECOMMENDATION

  That the Board move into Private Session.

13.

Motion to reconvene in Public Meeting

14.

Consideration of Private Items

1. People, Wellness and Talent (Recommendations 1 and 2)
2. Appointment of New Uniform Hires (Recommendation 1)

15.

Confirmatory Bylaw

16.

Adjournment