REVISED AGENDAPUBLIC SESSIONWednesday, April 26, 2023 at 9:00 A.m. - 12:00 P.m.Electronic and In-Person Meeting1.Call to Order 2.Indigenous Land Acknowledgement 3.Swearing-In of New Board Member Madeleine Bodenstein 4.Disclosure of Interest 5.Confirmation of Public Minutes of March 20, 2023 Board Meeting 1.Minutes - Public- 2023 03 20.pdf6.Presentation 6.12022 Annual Use of Force Report - Chief of Police (Related to Item No. 9.5) 1.Use of Force YRP Presentation.pdf7.Deputation 8.Communications 8.1Order-in-Council, Lieutenant Governor of Ontario, approved and ordered on March 23, 2023, reappointing Walter J. Perchal as a member of the Regional Municipality of York Police Services Board for a one-year term. 1.Order in Council-377-2023 - Walter J. Perchal.pdfRecommendation: Receive8.2Correspondence from Carley Valente, Counsel, Legal Services, York Regional Police to Kim Donaldson, Vice-President, Ontario, Insurance Bureau of Canada, dated March 29, 2023. 1.Correspondence_2023.03.29 - Letter to IBC - Vaughan Towing and Impound Services.pdfRecommendation: Receive8.3Response from Kim Donaldson, Vice President, Ontario, Insurance Board of Canada to Carley Valente, Counsel, Legal Services, York Regional Police, dated March 30, 2023. 1.Correspondence_Valente Carley.YRP.IBC Response to YRP Letter.March 30 2023 - Final.pdfRecommendation: Receive8.4Correspondence from Jen Lawson, Board Chair, Regional Municipality of Niagara Police Services Board, dated March 27, 2023. 1.Correspondence_Ministry - CSPA Amendment for PSB Citizen Appointment Eligibility.pdfRecommendation: Receive and endorse the letter8.5Correspondence from Richard Stubbings, Assistant Deputy Minister, Public Safety Division, Ministry of the Solicitor General, dated March 14, 2023. 1.23-0017 - All Chiefs Memo - Ministry Planned Inspections of Municipal Police Services - 2023-24.pdf2.23-0017 - Attachment - Ministry Planned Inspections of Municipal Police Services - 2023-24.pdfRecommendation: Receive8.6Correspondence from Lynne Haves, Manager of Policing Inspections Unit, Inspectorate of Policing, Ministry of the Solicitor General, dated April 11, 2023. 1.Notice of Inspection - Chair Emmerson YRPSB.pdf2.Attachment - POU Inspection Overview PILOT FINAL.pdf3.Appendix A - Relevant Legislation PILOT FINAL.pdf4.Appendix B - POU Self Generation Request PILOT FINAL.pdf5.Appendix C - POU OnSite Preparation PILOT FINAL.pdfRecommendation: Receive and defer to the Chief of Police and the Executive Director for action8.7Order-in-Council, Lieutenant Governor of Ontario, approved and ordered on April 20, 2023, appointing Madeleine Bodenstein as a member of the Regional Municipality of York Police Services Board for a three-year term. 1.OC-501-2023 - Madeleine Bodenstein.pdfRecommendation: Receive9.Consideration and Adoption of Reports 9.1Financial Reporting for the Period Ending December 31, 2022 1.Financial Reporting for the Period Ending Dec 31 2022 Board Report.pdf2.Financial Reporting for the Period Ending Dec 31 2022 - Attachments 1-5.pdf3.Financial Reporting for the Period Ending Dec 31 2022 - Attachment 6.pdfRECOMMENDATION That the Board receive the quarterly unaudited financial reports for the twelve month period ending December 31, 2022, pursuant to Financial Management Board Policy No. 01/05. 9.2Contract Extensions Beyond Five Years 1.Contract Extensions Beyond Five Years Board Report.pdfRECOMMENDATION That the Board authorize the extension of the agreements with the contractors listed in Table 1, upon the end of contract term, for additional terms up to five years, in accordance with Purchasing By-Law 10-17, provided that the contractor has performed the services to the satisfaction of the Chief, and that sufficient funds have been provided in the annual budget; and That the Chief be authorized to execute the agreements on behalf of the Board, subject to the approval of the Regional Municipality of York’s Regional Solicitor, or designate, as to form and content. 9.3Proposal for Use of Public Relations Reserve Funds 1.Proposal for Use of Public Relations Reserve Funds Board Report.pdfRECOMMENDATION That the Board approve a disbursement from the Public Relations Reserve Fund for the 2023 Be a Hero Head Shave in support of the Pediatric Oncology Clinic at Southlake Regional Health Centre for $5,000. 9.42020-2022 Business Plan Year Three Status Report 1.2020-2022 Business Plan Year Three Status Board Report.pdf2.2020-2022 Business Plan Year Three Highlights and outstanding items-Appendix A.pdf3.2020-2022 Business Plan Year Three Performance Measures-Appendix B.pdfRECOMMENDATION That the Board receive this annual report for information. 9.52022 Use of Force Annual Report (Related to Item No. 6.1) 1.2022 Annual Use of Force Report.pdfRECOMMENDATION That the Board receive this report pursuant to Use of Force Board Policy No. 01/14. 9.6Public Relations Reserve Fund Request for Funding - Report of the Executive Director 1.ED Report_Apr 26 2023_PR Requests.pdf2.PR Request_Crime Stoppers_Communication To Former Supporters.pdfRECOMMENDATION That the Board approve an expenditure of $2,500 from the Board’s Public Relations Fund to support the services of Crime Stoppers of York Region. 9.7Public Relations Reserve Fund Policy Review - Report of the Executive Director 1.ED Report_April 26 2023_PR Fund Review Report.pdfRECOMMENDATION That the Board receive the report and provide feedback on the draft proposals for the new public relations fund policy as outlined in this report. 9.8Proposed New Vehicle Design (Related to Item No. 6.13 on the Private agenda) 1.Proposed New Vehicle Design Revised.pdfRECOMMENDATION That the Board approve the proposed new vehicle design subject to community consultation and feedback or other considerations that materially alter the proposed implementation of the new vehicle design. 10.Unfinished Business 11.Other Business 12.Private Meeting Motion to convene in Private Meeting for the purpose of considering confidential items pertaining to legal and personnel matters in accordance with Section 35(4) of the Police Services Act.RECOMMENDATIONThat the Board move into Private Session.13.Motion to reconvene in Public Meeting 14.Consideration of Private Items People, Wellness and Talent (Recommendations 1 and 2) Appointment of New Uniform Hires (Recommendation 1) 15.Confirmatory Bylaw 1.Confirming Bylaw NO 05-23 - 2023 04 26.pdf16.Adjournment No Item Selected This item has no attachments1.Order in Council-377-2023 - Walter J. Perchal.pdf1.Correspondence_Ministry - CSPA Amendment for PSB Citizen Appointment Eligibility.pdf1.Confirming Bylaw NO 05-23 - 2023 04 26.pdf1.Correspondence_2023.03.29 - Letter to IBC - Vaughan Towing and Impound Services.pdf1.Correspondence_Valente Carley.YRP.IBC Response to YRP Letter.March 30 2023 - Final.pdf1.Notice of Inspection - Chair Emmerson YRPSB.pdf2.Attachment - POU Inspection Overview PILOT FINAL.pdf3.Appendix A - Relevant Legislation PILOT FINAL.pdf4.Appendix B - POU Self Generation Request PILOT FINAL.pdf5.Appendix C - POU OnSite Preparation PILOT FINAL.pdf1.Financial Reporting for the Period Ending Dec 31 2022 Board Report.pdf2.Financial Reporting for the Period Ending Dec 31 2022 - Attachments 1-5.pdf3.Financial Reporting for the Period Ending Dec 31 2022 - Attachment 6.pdf1.Contract Extensions Beyond Five Years Board Report.pdf1.Proposal for Use of Public Relations Reserve Funds Board Report.pdf1.2020-2022 Business Plan Year Three Status Board Report.pdf2.2020-2022 Business Plan Year Three Highlights and outstanding items-Appendix A.pdf3.2020-2022 Business Plan Year Three Performance Measures-Appendix B.pdf1.23-0017 - All Chiefs Memo - Ministry Planned Inspections of Municipal Police Services - 2023-24.pdf2.23-0017 - Attachment - Ministry Planned Inspections of Municipal Police Services - 2023-24.pdf1.ED Report_Apr 26 2023_PR Requests.pdf2.PR Request_Crime Stoppers_Communication To Former Supporters.pdf1.2022 Annual Use of Force Report.pdf1.Minutes - Public- 2023 03 20.pdf1.Proposed New Vehicle Design Revised.pdf1.Use of Force YRP Presentation.pdf1.OC-501-2023 - Madeleine Bodenstein.pdf1.ED Report_April 26 2023_PR Fund Review Report.pdf