AGENDA
PUBLIC SESSION

Wednesday, November 27, 2024 at 9:30 A.m. - 2:30 P.m.

Electronic and In-Person Meeting

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1.

Call to Order

2.

Indigenous Land Acknowledgement

On behalf of the Board, we acknowledge that York Region is located on the traditional territory of many Indigenous peoples including the Anishinaabeg, Haudenosaunee, Huron-Wendat and Métis peoples and the treaty territories of the Haudenosaunee, Mississaugas of the Credit First Nation and Williams Treaties First Nations.

Today this area is home to many diverse Indigenous Peoples, and we recognize their history, spirituality, culture and stewardship of this land.

We also acknowledge the Chippewas of Georgina Island First Nation as our closest First Nation community

3.

Disclosure of Interest

4.

Confirmation of Public Minutes of October 30, 2024, Board Meeting

5.

Presentations

5.1

York Regional Police Facilities Master Plan - Bernadette Searle, Senior Director, Capital Projects, YRP and Deloitte Consulting (Related to Item No. 8.7)

6.

Deputation (Subject to the Board granting deputant status.)

6.1

Deputation regarding services received by York Regional Police

Mr. Frank Colavecchia

7.

Communications

7.1

Correspondence from Ken Weatherill, Assistant Deputy Minister, Public Safety Division, Ministry of the Solicitor General, dated October 15, 2024.

8.

Consideration and Adoption of Reports

8.1

Interim Financial Statement for the Reporting Period of September 30, 2024

• RECOMMENDATION
  1. That the Board receive the quarterly unaudited financial reports for the nine-month period ending September 30, 2024 for information, pursuant to Financial Management Board Policy No. 01/05.

8.2

Award for Design, Build and Delivery of a Mobile Command Centre

• RECOMMENDATIONS
  1. That the Board authorize the award of a contract pursuant to the Request for Proposal (P-24-21) for the design, build and delivery of a mobile command post for York Regional Police (“YRP”) to LDV, Inc. (“LDV”) for the total cost of $2,026,379 excluding HST; and
  2. That the Chief of Police be authorized to execute the contract on behalf of the Board, subject to the approval of the Regional Municipality of York’s Regional Solicitor, or designate, as to form and content.

8.3

Contract Extensions Beyond Five Years

• RECOMMENDATIONS
  1. That the Board authorize the extension of the agreements listed in Table 1, upon the end of contract term, for additional terms of up to five years, in accordance with the requirements of Purchasing Bylaw #10-17, Section 18.1(a), provided that the vendors have performed the services to the satisfaction of the Chief of Police (the “Chief”), and that sufficient funds have been provided in the annual budget; and
  2. That the Chief be authorized to execute the agreements on behalf of the Board, subject to the approval of The Regional Municipality of York’s Regional Solicitor, or designate, as to form and content.

8.4

Proposal for Use of Public Relations Reserve Funds - Holiday Heroes

• RECOMMENDATION
  1. That the Board approve a disbursement from the Public Relations Fund for the York Regional Police Holiday Heroes program.

8.5

Purchasing Bylaw Quarterly Report

• RECOMMENDATION
  1. That the Board receives this quarterly report pursuant to the Purchasing Bylaw 10-17 quarterly reporting requirements.

8.6

Amendment to Service Fees and Charges

• RECOMMENDATION
  1. That the Board receive this report in accordance with the Board’s Bylaw 02-15 reporting requirements; and
  2. That the Board approve the revised Schedule “A”, as attached, to replace the existing Schedule “A” of Bylaw No. 02-15 Fees and Charges; and
  3. That the fees and charges set out in Schedule “A” shall be adjusted on January 1 of each year in accordance with the annual Consumer Price Index and the fees and charges so adjusted shall be rounded up to:

  1. the nearest dollar where the fee is less than $100,
  2. the nearest $10 where the fee is $100 or more but less than $1,000.

8.7

Facilities Master Plan (Related to Item No. 5.1)

• RECOMMENDATIONS
  1. That the Board approve the York Regional Police Facilities Master Plan Report; and
  2. That the Board receive the York Regional Police Facilities Master Plan presentation as provided by Deloitte.

8.8

2026 - 2029 Strategic Plan Development Strategy

• RECOMMENDATION
  1. That the Board approve the 2026 – 2029 Strategic Plan development strategy pursuant to the Board’s Framework for Business Planning Policy No. 03/10.

8.9

Quality Service Standards

• RECOMMENDATIONS
  1. That the Board receive this annual report pursuant to the Police Service Board Accessible Customer Service Policy No. 04/09.
  2. That the Board revise the Accessible Customer Service Policy No. 04/09 to remove the requirement for an annual report which would allow the Chief to report on compliance with the Quality Service Standards as deemed necessary.

8.10

Employee Appreciation Holiday Events - Joint Report of the Chief of Police and Executive Director

• RECOMMENDATION

  1. That the Board approve the transition of funding for the annual employee appreciation event, specifically the Chief’s Holiday Luncheon to the Board’s budget.

8.11

Anti-Racism and Building Community Trust Advisory Committee - Update on Implementation and Action Plan - Report of the Executive Director

• RECOMMENDATION
  1. That the Board receive this report for information.

9.

Unfinished Business

10.

Other Business

10.1

Upcoming Events

• OAPSB Fall Labour Conference - November 26 - 28
• Farewell Celebration - Chairman Emmerson - November 29
• Civilian Service Awards - November 29
• Chief Holiday Luncheon - December 11
• Menorah Lighting - December 30

10.2

Recognition of outgoing Board Chair Wayne Emmerson

11.

Private Meeting

Motion to convene in Private Meeting for the purpose of considering confidential items pertaining to legal and personnel matters in accordance with section 44(2) of the Community Safety and Policing Act.

• RECOMMENDATION

  That the Board move into Private Session.

12.

Consideration of Motion to reconvene in Public Meeting

13.

Consideration of Private Items

1. People, Wellness and Talent (Recommendations 1 and 2)
2. New Experienced Hires (Recommendation 1)

14.

Confirmatory Bylaw

Introduction of Bylaw 17-2024 to confirm the proceedings of the Board at this meeting. 

15.

Adjournment