REVISED AGENDAPUBLIC SESSION Wednesday, February 23, 2022 at 9:15 A.m. - 12:00 P.m.Zoom Meeting1.Call to Order 2.Indigenous Land Acknowledgement 3.Disclosure of Interest 4.Confirmation of Public Minutes of January 26, 2022 Board Meeting 1.Draft Minutes - Public- 2022 01 26.pdf5.Deputations 6.Presentations 6.1Business Plan Consultation Process - Chief of Police 1.2023-2025 YRP Business Plan Consultation Strategy.pdf7.Communications 8.Consideration and Adoption of Reports 8.1Annual Report on the Disposal of Assets - 2021 1.Annual Report on the Disposal of Assets.pdfRECOMMENDATION That the Board receive this report for information in accordance with annual reporting requirements in the Purchasing Bylaw 10-17. 8.2Annual Report on Public Complaints 1.Annual Report on Public Complaints.pdf2.Annual Report on Public Complaints - Atachment 2021 Annual Summary.pdfRECOMMENDATION That Board receive this annual report pursuant to Section 31(1)(j) of the Police Services Act, Board By-Law No. 01-11, respecting the Administration of the Complaint System under Part V of the Police Services Act. 8.3Annual Report on Donations and Sponsorships 1.Annual Report on Donations and Sponsorships.pdfRECOMMENDATION That the Board receive this annual report in accordance with the Board's Governance Donations and Sponsorships Policy No. 02/01. 8.4Annual Report on Equity and Inclusion Strategy 1.Annual Report on Equity and Inclusion Strategy 23Feb22.pdf2.Attachment 1 - Inclusive Policing 2021 Key Performance Indicators 23Feb22.pdf3.Attachment 2 - Synopsis of Supporting Initiatives 23Feb22.pdf4.Attachment 3 - Inclusion Charter Progress Report 2021.pdfRECOMMENDATION That the Board receive this annual report for information pursuant to the Board’s Equity and Inclusion Policy No. 04/11. 8.5Annual Report on Freedom of Information Access Requests 1.Annual Report on Freedom of Information Access Requests 2021.pdfRECOMMENDATION That the Board receive this annual report for information. 8.6Contract Extensions Beyond Five Years 1.Contract Extensions Beyond Five Years.pdfRECOMMENDATIONS That the Board authorize the extension of the agreements for various goods and services with the contractors listed in Table 1, upon the end of contract term, for additional terms up to five years, provided that the contractor has performed the services to the satisfaction of the Chief, and that sufficient funds have been provided in the annual budget; and That the Chief be authorized to execute the agreements on behalf of the Board, subject to the approval of the Regional Municipality of York’s Regional Solicitor, or designate, as to form and content. 8.7Purchasing Bylaw Quarterly Report 1.Purchasing Bylaw Quarterly Report - Public.pdfRECOMMENDATION That the Board receive this report pursuant to the Purchasing Bylaw 10-17 quarterly reporting requirements. 8.8Accessibility for Ontarians with Disabilities Act, 2005 - Public Feedback on Accessible Customer Service - Report of the Executive Director 1.ED Report_Accessible Customer Service Feedback.pdfRECOMMENDATION That the Board receive this report pursuant to the Accessible Customer Service Policy 04/09. 8.9Freedom of Information Access Requests - 2021 - Report of the Executive Director 1.ED Report_Feb 23 2022_FOI Requests.pdfRECOMMENDATION That the Board receive this report in accordance with its Bylaw No. 09-15, a bylaw to establish administration policies for Municipal Freedom of Information and Protection of Privacy Act Access Requests. 8.10Public Relations Reserve Fund Request for Funding - Report of the Executive Director 1.ED Report_Feb 23 2022_PR Requests.pdf2.OAPSB_Member-Partner-Package-2022-Virtual.pdfRECOMMENDATION That the Board approve an expenditure of $3,000 from the Board’s Public Relations Fund in support of Ontario Association of Police Services Boards. 8.11OAPSB Nomination 2022 - 2023 - Report of the Executive Director 1.ED Report_OAPSB Nomination.pdfRECOMMENDATIONS That the Board re-nominate Jennifer Fang to represent the York Regional Police Services Board, for a one-year term, on the OAPSB Board of Directors; That the Board advise the OAPSB of its nominee. 9.Unfinished Business 9.1Update on the Anti-Black Racism and Building Community Trust Committee 10.Other Business 11.Private Meeting Motion to convene in Private Meeting for the purpose of considering confidential items pertaining to legal and personnel matters in accordance with Section 35(4) of the Police Services Act. Chief MacSween to provide an update to the Board on YRP deployment to assist Ottawa Police Service. RECOMMENDATIONThat the Board move into Private Session.12.Motion to reconvene in Public Meeting 13.Consideration of Private Items Human Resources (Recommendations 1 and 2) Appointment of New Student Cadets (Recommendation 1) Re-Appointment of Special Constables as Court Security Officers (Recommendation 1) 14.Confirmatory Bylaw 1.Confirming Bylaw NO 02-22 - 2022 02 23.pdf15.Adjournment No Item Selected This item has no attachments1.Confirming Bylaw NO 02-22 - 2022 02 23.pdf1.Annual Report on the Disposal of Assets.pdf1.Annual Report on Donations and Sponsorships.pdf1.Annual Report on Freedom of Information Access Requests 2021.pdf1.Contract Extensions Beyond Five Years.pdf1.Purchasing Bylaw Quarterly Report - Public.pdf1.Annual Report on Public Complaints.pdf2.Annual Report on Public Complaints - Atachment 2021 Annual Summary.pdf1.Annual Report on Equity and Inclusion Strategy 23Feb22.pdf2.Attachment 1 - Inclusive Policing 2021 Key Performance Indicators 23Feb22.pdf3.Attachment 2 - Synopsis of Supporting Initiatives 23Feb22.pdf4.Attachment 3 - Inclusion Charter Progress Report 2021.pdf1.ED Report_Accessible Customer Service Feedback.pdf1.ED Report_Feb 23 2022_FOI Requests.pdf1.ED Report_Feb 23 2022_PR Requests.pdf2.OAPSB_Member-Partner-Package-2022-Virtual.pdf1.ED Report_OAPSB Nomination.pdf1.Draft Minutes - Public- 2022 01 26.pdf1.2023-2025 YRP Business Plan Consultation Strategy.pdf